Sr Administrative Assistant

Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information.

Core Responsibilities

• Provide comprehensive administrative support to leadership and management teams.

• Coordinate meetings, prepare and distribute agendas and minutes, and manage related logistics.

• Process departmental paperwork, such as contracts, invoices, purchase orders, and expense reports.

• Manage calendars, conference room scheduling, and department communications.

• Maintain office organization, supplies, and general administrative systems.

• Handle confidential information with discretion and professionalism.

• Support process improvement and departmental initiatives to enhance efficiency.

Program and Event Coordination

• Assist with planning and coordination of departmental programs, recognition events, and special projects.

• Partner with internal teams and external stakeholders to ensure successful event execution and communication.

• Support logistics, materials preparation, and follow-up activities related to events and initiatives.

Council and Committee Support

• Provide administrative support for department-led councils, committees, and workgroups.

• Coordinate meeting schedules, prepare materials, and document discussions and action items.

• Facilitate communication and follow-up between members and leadership.

Project and Data Support

• Assist in tracking and maintaining records related to departmental initiatives, scholarships, and other administrative programs.

• Prepare reports, maintain databases, and ensure accuracy of documentation.

• Support continuous improvement efforts and implementation of new processes or systems.

Technology and Systems
Proficiency with Microsoft Office applications and other collaboration tools such as Teams, SharePoint, Outlook, Copilot and AI
Education
Bachelor's Degree Required or
Combination of relevant education and experience may be considered in lieu of degree Required
Experience
3 years experience in a related administrative capacity Required
1 year experience in a healthcare setting Preferred

Your Tomorrow is Here

Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals.  Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team.  Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University.

To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike.  At Temple Health, your tomorrow is here

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Your Tomorrow is Here

TUH-Jeanes Campus, in Northeast Philadelphia, offers a unique combination\: advanced medical and surgical services in a convenient, easy-to-access community setting. A member of Temple Health, TUH-Jeanes Campus has many services that are typically only found at downtown hospitals, including advanced cardiac, neurologic and orthopedic surgery.  TUH-Jeanes Campus' experienced doctors and dedicated staff offer patients access to many of the latest treatments and diagnostics, while never losing sight of its commitment to providing a compassionate, personal touch.