Administrative Assistant

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Glacier is accelerating healthcare delivery and providing superior force health readiness across the military, federal, and civilian landscapes. Goldbelt Glacier is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management areas.

Summary:

The Administrative Assistant handles a high volume of phone calls and communications with Tribal officials, Tribal staff, enrolled Tribal members, beneficiaries, and other interested parties regarding BIA activities, while playing an integral role in supporting the effective day-to-day functioning of operations and programs in a fast-paced environment. In addition, the position supports the Northwest Regional Offices (NWRO) Pool 4 Solicitation by providing administrative assistance to the Regional Director, Assistant Regional Directors, and various Branch Chiefs and Superintendents throughout the Region.

Essential Job Functions:

• Receives calls, greets visitors, and directs General Public with those contacts needing attention or action. Takes care of routine matters, has knowledge of programs or operations, refers other inquiries to appropriate personnel.

• Composes correspondence on administrative support or clerical functions of the office. Composes routine correspondence on other subjects as outlined in regulations and procedures or specifically requested by the supervisor. Reads outgoing correspondence for procedural and grammatical accuracy.

• Receives and reviews classified and unclassified mail for the office. Determines which items should be brought to the attention of the Superintendent as opposed to those that could be sent directly to other appropriate Section heads for action. Reviews outgoing mail for attachments, dates, signatures, complete addresses and destinations. Maintains suspense records on all correspondence and action documents and follows up to ensure timely action.

• Incumbent will be designated as Primary Mail Clerk for Puget Sound Agency responsible for maintaining a log consistent with lock-box policies for incoming non-trust payments; and a tickler file for Tribal Attorney Contracts to assure processing and approval in compliance with Federal Law deadlines. Maintains the records of Tribal Attorney contracts. Checks Attorney Vouchers submitted and initiates procedures for