Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, including bilingual abilities, to serve a diverse community. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly.
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications.
• Perform data entry tasks with accuracy, including invoicing, record keeping, and updating client information in QuickBooks.
• Support office management activities such as calendar management, appointment scheduling, and coordinating meetings.
• Assist with bookkeeping tasks, including basic bookkeeping and reconciling accounts as needed.
• Provide customer service support by addressing inquiries via phone or email and ensuring client satisfaction.
• Proofread documents for accuracy and clarity before distribution or submission.
• Handle clerical responsibilities such as photocopying, scanning, mailing, and maintaining office supplies inventory.
• Support personal assistant duties when required, including travel arrangements or special project coordination.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Familiarity with QuickBooks for basic bookkeeping and financial recordkeeping.
• Excellent computer literacy with the ability to adapt to new software quickly.
• Strong typing skills with high accuracy; attention to detail is essential for proofreading and data entry tasks.
• Exceptional communication skills in both English and bilingual (specify language if applicable) to serve diverse clients effectively.
• Experience operating multi-line phone systems and managing front desk responsibilities confidently.
• Knowledge of office procedures such as filing systems, calendar management, and document organization.
• Ability to prioritize tasks efficiently using time management techniques in a fast-paced environment.
• Previous experience as a medical or dental receptionist is a plus but not required; customer service experience is highly valued. Join us in creating a positive impact through your organizational talents This role offers a rewarding environment where your proactive approach will be appreciated and your skills will grow daily.

Job Type: Part-time

Pay: $ $25.51 per hour

Expected hours: 25 per week

Work Location: Hybrid remote in Tulsa, OK 74110