Program Assistant, WIOA Out-of-School Youth Programs

We are seeking a Program Assistant for our Passaic Campus who will support the implementation and daily operations of the Workforce Innovation and Opportunity Act (WIOA) Out-of-School Youth Programs, and will oversee student intake, advisement and registration, program operation, grant activities, reporting, and program support.  This role is critical in preparing students for career development and academic advisement workshops, facilitating a successful transition to college degrees, and setting program participants on a viable academic and career path.

This is a full-time, grant funded position. 

Example of Duties: 

• Support and coordinate student intake, orientation, advisement, and enrollment processes for WIOA Out-of-School Youth participants.
• Assist with day-to-day program operations, including scheduling, coordination of workshops, and logistical support for program activities.
• Enter student data and maintain accurate participant databases, files, and program records in accordance with grant and institutional requirements.
• Assist with grant activities, documentation, and reporting, including attendance, participation, outcomes, and performance data.
• Support outreach, marketing, and recruitment efforts to identify and enroll eligible program participants.
• Coordinate assessments, referrals, and follow-up activities to ensure participants receive appropriate academic, career, and support services.
• Coordinate all aspects of career development and academic advisement programming, including career exploration, resume development, job readiness preparation, and interview support.
• Enter student data, maintain student databases, and manage student files and program records, complete reports for attendance, placement, and retention.
• Provide career counseling to program participants and assist students in identifying a career pathway; create Individual Career Plans.
• Identify and schedule potential speakers or career professionals to speak to program participants.
• Assist in developing, designing, and maintaining appropriate documentation to track interviews and job offers for students in the program.
• Assist in marketing the program and recruiting eligible participants.
• Perform other tasks as assigned.

Qualifications: 

• Bachelor's degree required.
• One (1) year of office work experience required, in an educational setting preferred.
• Good computer and communication skills required.
• Ability to work effectively with diverse, low-income adult student populations.
• Ability to work some evenings and weekends is required.

The completion of a background check will be required for the selected candidate.

Compensation:  Salary is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The starting salary for this position is $40,000.

Benefits: PCCC offers a variety of benefits which include:

• Excellent New Jersey State health insurance plans
• Dental Plan options 100% covered by employer
• Retirement systems through New Jersey State
• Tuition waivers for PCCC courses for employees and eligible dependents, per terms of the relevant labor contract (Some fees may still apply.)
• Tuition reimbursement for all full-time employees, excluding grant-funded positions, per terms of the relevant labor contract
• Short-term disability providing up to 26 weeks of paid leave, per terms of carrier (excluded for faculty and grant-funded positions)
• Paid Holidays
• Vacation, Sick, Personal, and Floating Holiday hours (*Prorated based on hire date)

Vacation

Sick

Personal

Floating Holiday

Administrators

154 hours

105 hours 

28 hours

14 hours

The college also offers optional programs such as:

• Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• Flexible Spending