School Office Manager

Company Overview

George Gervin Academy Office Manager runs the school's administrative hub, providing executive support to the campus leaders, managing daily office operations, overseeing staff/student/visitor interactions, handling attendance, coordinating events, managing records, and ensuring smooth communication, often acting as the first point of contact for parents and community members while maintaining confidentiality and applying knowledge of school policies.

Key Responsibilities

· Handles confidential matters, composes correspondence, manages schedules, and screens calls/visitors.

· Oversees daily office workflow, manages filing systems, coordinates mail, orders supplies, and ensures office efficiency.

· Manages student check-in/out, assists with emergencies, addresses parent/visitor inquiries, and handles registration/attendance.

· Manage and supervise office staff, coordinate substitute teachers, and support campuses leaders/ teachers with materials.

· Monitors expenditures, prepares budget transfers, and manages invoicing for lettings, as directed.

· Arranges school events, coordinates facilities, and manages equipment/resource distribution.

· Manages visitor sign-in protocols, assists with safeguarding, and supports health/safety procedures.

Essential Skills & Qualifications

• Excellent organizational, planning, communication, multitasking, decision-making, and interpersonal skills.
• Bilingual - preferred
• Progressive experience in clerical, financial, and secretarial roles.

Required Skills/Abilities:

• Ability to type at least 60 words per minute.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Ascender, Raptor, Microsoft Office Suite or related software

Education and Experience:

• High school diploma or equivalent required; Associate/bachelor's degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits:

● Dental Insurance

● Health Insurance

● Life Insurance

● Paid Time Off

● Vision Insurance

● Retirement Plan

● Employee Assistance Program

Job Type: Full-time

Pay: $48, $52,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person