Inventory Coordinator

The Inventory Coordinator is responsible for managing and analyzing the inventory of sales and marketing-related materials, including sterile and non-sterile samples, touch samples, brochures, and demo models. This role ensures accurate inventory tracking, timely replenishment, and compliance with internal procedures. In addition to day-to-day inventory operations, the position will also support tradeshow and event logistics as needed. This role combines hands-on coordination with digital tracking and internal collaboration.

Essential Job Functions

· Inventory and Sample Management
• Maintain stock of sales and evaluation samples, touch samples, demo models, and other marketing assets.
• Track sample movement and usage history using Excel-based tools and internal systems; prepare monthly usage and inventory reports.
• Monitor Asahi Store requests and oversee product availability and updates.
• File and stock wires, catheters, ETOSS parts, and other Asahi products in organized, clean storage areas.
• Coordinate replenishment orders and ensure timely delivery of materials for sales and events.
• Check returned shipments and materials to determine if they require repair, refilling, or disposal.
• Create touch samples by cutting down wires and catheters.
• Assist with unpacking and sorting large incoming orders from overseas.
• Provide training to the sales team on requesting samples, managing inventory, and returning expired items.
• Provide back-up assistance with Product Tracking Forms and Excel-based inventory documents.

· Tradeshow and Event Support
• Pack, ship, and unpack tradeshow materials, including brochures, branded tablecloths, iPads, and demo models.
• Coordinate shipping logistics, onsite setup, and warehouse support for select events.
• Maintain and inspect reusable exhibit items; replace or repair when necessary.
• Handle post-event unpacking, sorting, and restocking of returned materials.
• Support large shipments, new hire kits, FedEx packages, and project-specific requests.
• Available for early mornings, evenings, weekends, and occasional travel for tradeshow support or team meetings.
• Able to lift up to 60 lbs. and perform manual packing as required.

· Quality Assurance and Compliance
• Ensure all inventory processes comply with internal procedures, including return and expiration management.
• Inspect brochures and other visual materials for quality upon receipt.
• Maintain accuracy and attention to detail in all records, stock levels, and expiration dates.

Requirements

 Core Competencies

• Strong  inventory management skills with accuracy and attention to detail.
• Ability to  perform and stay consistent with repetitive operational tasks.
• Professional communication skills and cross-functional collaboration.
• Commitment to compliance and proper handling of all inventory and marketing      materials.

Minimum Qualifications:

• Strong proficiency in Microsoft  Excel (e.g., VLOOKUP, pivot tables, data entry and analysis)
• Comfortable with warehouse tasks  including packing, lifting, and organizing
• Power BI or similar data  visualization tool experience (preferred)
• 1–3 years of experience in  inventory management, logistics, or warehouse coordination
• Advanced Microsoft Excel skills
• Strong sense of accuracy and responsibility
• Clear and timely communication  with internal teams
• Ability to manage recurring operational tasks with consistency and care
• Willingness to perform light  physical work (e.g., packing boxes, lifting, standing)
• Basic proficiency with Zoom or  similar video conferencing tools

Qualifications – Preferred:

• Familiarity with FedEx or UPS shipping tools
• Experience with data tools such as Power BI or Salesforce

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers; manual dexterity required for occasional reaching and lifting of small objects, and operating office equipment. Must be able to sit for an extended period of time and operate a computer for an extended period of time.