Administrative Assistant-FT/ Bedford Pace

The Administrative Assistant provides administrative support for day-to-day operations and special projects exercising discretion. This position supports a Managing Director or Director.

Prepares letters, forms, reports, memos, letters, invoices, financial statements and/or other documents from rough draft, dictation, handwritten notes, corrected copy or personal knowledge of the subject matter using word processing, spreadsheet, database, or presentation software.

Answers phone calls, screens calls, takes and distributes messages, and directs calls to appropriate persons.

Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees and boards of directors.

Attends meetings to record minutes.

Greets visitors and determine whether they should be given access to specific individuals.

Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.

Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Files and retrieves corporate documents, records, and reports.

Opens, sorts, and distributes incoming correspondence, including faxes and email.

Prepares travel arrangements and maintains travel