Administrative Support Senior

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

This position supports a department that consists of four undergraduate, two graduate programs and 30+ faculty. The primary duties include providing administrative support to the department chair and faculty and to execute all tasks associated with budget and records management. The position involves executing the day-to-day office operations, including, but not limited to, purchasing, course scheduling, event coordination, records management, personnel management, and supervision of student assistants. This position serves as a first point of contact in assisting students and visitors to the department.

This position has pCard responsibilities and therefore must successfully pass a credit check.

Monitors departmental budget.

1 -
Budget & Purchasing duties: Budget: Compile, evaluate, monitor, consolidate, report, and coordinate complex budgets. Operating with significant latitude and within a general budgetary framework established by the Department Chair, coordinate and make autonomous decisions for purchasing and procurement; assist in the preparation and processing of travel authorizations and expense statements/reimbursements for department faculty, staff, and students; assist and advise the Department Chair in budget development & planning. Develop, maintain, and manage forms and elaborate spreadsheets related to these areas. The department's annual budget includes the following accounts: 10000, 10500, agency/foundation across multiple programs. The aforementioned budget and procurement activities routinely involve varied, complex, and unique situations (e.g., processing and resolving issues regarding procurement and travel arrangements, working with numerous contract and non-contract vendors to acquire quotes, etc.). Purchasing: Maintain supplies inventory for the department, including ordering supplies and equipment, monitoring purchase amounts, and processing payments in a timely manner, keeping within budgetary limitations and prioritizing purchases: ordering, receiving, dispersing of items.

2 -
Graduate Studies: Each semester review and edit theses for the Criminology program using ProQuest. Work with students until everything is correct using established guidelines. This is a vital checkpoint in a students progression to graduation.

3 -
Administrative support duties: Serves as the first point of contact for the department and program for many academic student issues; answering questions via phone or email; direct students to appropriate office or individual, Coordinate and/or assist with various miscellaneous department and program activities, class offerings, and office processes across multiple programs and faculty. This includes monitoring supplies, scheduling and organizing meetings and events; arranging department travel, reserving necessary transportation and lodging; helping prepare documents for travel reimbursement for faculty and student employees; developing and maintaining various records some of which are confidential; creating and distributing documents and other correspondence, Serve as liaison with personnel matters; aid with processing hiring documents; organize and manage personnel records. Hire and supervise office student assistants. Each semester prepare and process: evaluations of instruction, complete a database for books required for classes, book/instructional materials orders, collect grade reports, syllabi, etc. Assist in coordinating assessment information for department and programs.

4 -
Communication: Maintain the department listservs, creating new ones where necessary working with IT. Monitor departmental website and work with department chair and faculty to make updates, ensuring the department web presence stays as up to date as possible. Monitor department social media as necessary.

5 -
Course Scheduling: Collect each semester's class data to build a room utilization chart for classes and instructors. Build the courses in Banner and change them as neccesary, working with Program Coordinators and Department Chair.

Educational Requirements
High School Diploma or equivalent.

Other Required Qualifications
or a combination of training, education and experience.

Required Experience
At least 4 years of administrative experience in supporting/managing varied aspects of day-to-day operations, long-term projects. Proficient in Excel and Google apps and platforms.

Preferred Educational Qualifications
Bachelor's degree.

Preferred Experience
Bachelor's degree. Higher education experience in administrative office. 3 years experience managing budget, accounts reconciliation, purchasing and procurement, employee expenses and reimbursements, basic accounting principles. Experience working with complex systems (e.g., Banner, PeopleSoft, Argos, EAB).

$20.19 Hourly. Paid on a Bi-Weekly Basis.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.