Sample Coordinator

Sample Coordinator

Who We Are

o5 group (formerly Oved Five Star Apparel) is an industry leader in global fashion and apparel design with 40+ years of success across wholesale, e-commerce, and retail. Privately owned and headquartered in NYC, we power a dynamic portfolio of global brands. Our in-house teams lead in design and product development and we're committed to operational excellence (production, sourcing, logistics). Category expertise spans menswear, womenswear, childrenswear, denim, outerwear, activewear, and loungewear/pajamas—trusted by top retailers.

About the Role

The Sample Coordinator is responsible for managing the intake, tracking, distribution, and organization of product samples. This role ensures samples are accurately documented, stored properly, and delivered on time to internal teams, clients, vendors, or partners. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating across multiple departments.

How You'll Contribute

• Receive, log, label, and track incoming and outgoing samples
• Maintain accurate sample inventory records in databases or tracking systems
• Coordinate sample requests for internal teams (sales, marketing, design, QA, etc.)
• Prepare and ship samples to customers, vendors, or external partners
• Ensure samples meet quality, compliance, and documentation requirements
• Organize and maintain sample storage areas
• Follow up on sample returns, approvals, or feedback
• Communicate with suppliers, couriers, and internal stakeholders regarding sample status
• Assist with sample preparation for meetings, presentations, trade shows, or testing
• Identify and resolve discrepancies in sample inventory or documentation

How You'll Contribute

• High school diploma or equivalent (Associate's or Bachelor's degree preferred)
• 1–3 years of experience in coordination, logistics, operations, or sample management
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Outlook) or inventory systems
• Ability to manage multiple requests and deadlines simultaneously
• Strong written and verbal communication skills

Why Join o5 group

We offer:

• Competitive salary + growth opportunities
• Health (Medical, Dental, Vision)
• 401(k) + company-paid life insurance
• PTO + company holidays
• Commuter benefits
• Hybrid / flex work schedule
• A supportive, family-oriented culture focused on growth and collaboration

Apply:

Job Type: Full-time

Pay: $50, $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person