Fleet & Compliance Coordinator

Fleet & Compliance Coordinator

Ensure compliant, safe, and uninterrupted transportation operations

Location: Arizona | Type: Full-time

About the Opportunity

Meridian Engineering is a heavy civil and industrial contractor delivering complex infrastructure projects across Arizona, New Mexico, and Colorado. Our work depends on safe, compliant, and well-coordinated transportation of people, equipment, and materials across multiple jurisdictions and regulatory environments.

The Fleet & DOT Compliance Coordinator plays a critical role in maintaining driver and fleet compliance with federal, state, and client requirements. This position ensures DOT adherence, permitting accuracy, audit-ready documentation, and the authority to escalate or halt dispatch activity when compliance risks are identified.

Successful Team Members in This Role Will…

• Maintain full compliance with DOT regulations, including driver records, inspections, logbooks, and permits
• Demonstrate strong working knowledge of HOS rules and exception handling
• Understand and apply intrastate vs. interstate DOT distinctions
• Navigate state-specific permitting requirements across Arizona, New Mexico, and Colorado
• Maintain audit-ready records within ISN Networld and HCSS
• Exercise sound judgment and escalation authority when non-compliance risks arise

Key Responsibilities

Driver & DOT Compliance

• Manage driver qualification program and lead efforts to maintain compliance adherent to DOT / FMCSA regulations
• Verify daily driver routes for DOT restrictions, load capacities, permits, and required accommodations
• Review and validate driver logbooks, HOS compliance, and exception usage
• Assist with driver timecard tracking and ensure Verizon logbooks are properly maintained
• Knowledge of load management, including axle spacing, tire sizes, and axel weights

Permits & Routing

• Monitor and update transport permit requirements based on job schedules and routing constraints
• Coordinate intrastate and interstate permitting needs, including oversize and overweight loads
• Schedule and confirm deliveries in HCSS, coordinating with job leads and third-party vendors

Fleet Records & Insurance

• Audit and maintain vehicle and equipment registration, insurance policies, annual inspections, and storage locations
• Maintain all fleet and equipment files in support of internal, client, and regulatory audits
• Collaborate with Insurance companies our locations including yards and job sites

Compliance Reporting & Audits

• Prepare and audit monthly TCS reports for form accuracy and compliance
• Maintain documentation within ISN Networld, ensuring timely updates and audit readiness
• Coordinate with third parties to ensure accurate fuel tax reporting and recordkeeping

Authority & Escalation

• Identify non-compliance conditions and escalate or stop dispatch activities when required to mitigate regulatory or safety risk

Measurements of Success

• Zero DOT violations or preventable audit findings
• Accurate, complete, and audit-ready driver and fleet records
• Timely permit acquisition with no job delays due to compliance gaps
• Effective escalation of compliance risks before operational impact
• High confidence from operations leadership in fleet and driver readiness

Qualifications

Required

• 3+ years of experience in DOT compliance, fleet compliance, or transportation operations
• Experience in construction, industrial services, or heavy equipment environments
• Strong working knowledge of: 1. DOT/FMCSA transportation regulations and driver compliance requirements, 2. HOS rules and exception handling, 3. Intrastate vs. interstate transportation distinctions
• Familiarity with ISN Networld and HCSS (or equivalent systems)
• Strong documentation, detail orientation, organization, and audit support skills

Preferred

• Multi-state DOT and permitting experience (AZ / NM / CO)
• Experience supporting internal or external compliance audits
• Exposure to fuel tax coordination (IFTA or third-party services)
• Experience supporting mixed fleets (company-owned and leased)

Meridian hires compliance professionals who protect the company, support operations, and ensure work moves safely and legally.

If you bring regulatory discipline, sound judgment, and a strong understanding of transportation compliance in construction environments, we want to hear from you.

Job Type: Full-time

Pay: $ $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person