Talent Acquisition Coordinator

NOTE - THIS IS A W2 POSITION (USC OR GC)

Location:
 Orlando, FL

Job Type:
 Contract W2

Schedule:
 Standard | Full-Time (40 hrs/week) | Monday–Friday onsite for the first 90 days, then evaluated for hybrid (one remote day per week)

Expected Duration:
 1 year

Rate:
$28/hr on W2

Position Summary

This role provides administrative and operational support to the Human Resources (HR) and Talent Acquisition functions. The Talent Acquisition Coordinator works in a team-oriented environment and supports recruitment, onboarding, compliance, and reporting processes.

Key Responsibilities

• Provide diverse administrative support to the designated HR area
• Coordinate HR-related activities and events for designated departments
• Assist assigned departments with HR programs and procedures
• Ensure documentation is received and distributed in compliance with HR policies and record-keeping guidelines
• Recommend process improvements for HR operations
• Partner with Talent Acquisition Specialists and Diversity Specialists to coordinate recruiting events and interview schedules (in-person and phone)
• Input and maintain Talent Acquisition files and documentation
• Maintain and update Talent Acquisition forms (conflict of interest, offer letters, etc.)
• Schedule and monitor assessments, new hire physicals, and drug screens
• Ensure all new hire paperwork and checklists are completed and accurate before start date
• Review and scan all selection-related paperwork
• Assign employee ID and create onboarding requests in the system
• Enter new hires and generate documentation for supervisors
• Conduct new hire orientation, welcome employees, collect and process new hire paperwork
• Collect I-9 documents and perform E-Verify for new hires; follow up as needed
• Process Florida New Hire Reporting
• Assist in preparation of departmental reports and presentations
• Monitor the HR / Talent Acquisition mailbox
• Take meeting notes and minutes
• Handle basic inquiries from internal and external applicants
• Perform other duties as assigned

Required Knowledge, Skills & Abilities

• General office administration and management principles
• Knowledge of HR functions and programs, including:
• Applicant Tracking Systems (ATS)
• Learning Management Systems (LMS)
• Performance Management systems
• Understanding of public records requirements
• Knowledge of related industry, organizational, and departmental policies, procedures, legal guidelines, ordinances, and laws
• Strong organizational skills
• Ability to work in a fast-changing environment and manage multiple priorities
• Strong written and verbal communication skills
• Accurate note-taking and meeting documentation
• Ability to perform basic arithmetic (whole numbers, fractions, decimals, ratios, percentages)
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Ability to use standard office equipment (telephone, computer, copier, etc.)

Experience

• Experience using HR systems (ATS, LMS, Performance Management) – 
  highly desired
• Experience in designated HR support area – preferred

Education

• High school diploma or GED – 
  required
• Minimum 3 years of administrative support experience
• Associate degree – preferred
• HR and/or public sector experience – preferred
• Florida Notary – preferred

Additional Information

• Prolonged sitting and computer use
• Frequent typing and speaking
• Occasional lifting (up to 20 lbs)
• Schedule:
   Monday–Friday onsite for the first 90 days, then evaluated for hybrid (one remote day per week)