Office Assistant

Job Overview
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. The ideal candidate will have strong computer skills, excellent organizational abilities, and prior office or clerical experience. This role involves managing front desk operations, handling multi-line phone systems, and providing exceptional customer service. Bilingual skills are a plus, as well as experience with office management software such as QuickBooks, Microsoft Office, and Google Workspace. The Office Assistant will play a vital role in ensuring smooth daily operations and maintaining an efficient work environment.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and courtesy
• Answer and direct calls using multi-line phone systems, demonstrating excellent phone etiquette
• Perform data entry, filing, and proofreading to maintain accurate records
• Manage calendar appointments and schedule meetings using calendar management tools
• Assist with bookkeeping tasks using QuickBooks or similar software
• Support office management activities including organizing supplies and maintaining cleanliness
• Provide customer support via phone, email, or in person to ensure client satisfaction
• Handle administrative tasks such as copying, scanning, and document preparation
• Support personal assistant duties as needed, including managing correspondence and appointments
• Maintain organizational standards for filing systems and document management

Requirements

• Proven office or clerical experience with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Familiarity with QuickBooks or bookkeeping software is preferred
• Excellent communication skills with professional phone etiquette; bilingual abilities are a plus
• Strong computer literacy and ability to adapt to various office management tools
• Experience in customer service or customer support roles is desirable
• Ability to multitask efficiently while managing time effectively
• Prior experience in medical or dental receptionist roles is advantageous but not required
• Personal assistant or office management experience is a plus
• High school diploma or equivalent; additional certification in administrative support is beneficial

Job Type: Part-time

Pay: $ $11.00 per hour

Work Location: In person