Staff Assistant

Posting Detail Information

Position Number

SE

Position Title

Staff Assistant

Job Type

Staff

FT/PT

Full-Time

Employee Class Description

C2-Staff (ed. support)

General Position Description

Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position.

Flexible Work Arrangement

Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.

Grade

2021

Exemption Status

Non-Exempt

Posting Number

S3699P

Location(s)

Orlando, FL Downtown Campus

Proposed Work Schedule (Please note hours subject to change based on business needs)

Monday-Friday 8:00AM-5:00PM (Hours subject to change based on business needs)

Number of Vacancies

1

Posting Start Date

01/12/2026

Posting End Date

01/26/2026

Open Until Filled

No

Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details

Salary Range

$33,800 per year

Essential Job Functions

Description of Job Function

1. Supports departmental clerical activities. Performs office management functions and coordination.

Description of Job Function

1. Opens, organizes, and screens mail for supervisor.

Description of Job Function

1. Answers telephone, screens and refers calls, takes messages for supervisor.

Description of Job Function

1. Types and edits broad range of correspondence, documents, and reports under general supervision.

Description of Job Function

1. Composes and prepares responses to routine correspondence.

Description of Job Function

1. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.

Description of Job Function

1. Maintains calendar and makes travel arrangements for supervisor.

Description of Job Function

1. Schedules/reserves boardrooms, prepares for meetings as directed.

Description of Job Function

1. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.

Description of Job Function

1. Operates standard office equipment as needed to perform tasks.

Description of Job Function

1. Performs other duties as assigned.

Drivers License Requirement

Drivers License Requirement

Not Applicable

Required Qualifications

Required Minimum Education

High school diploma or general education degree (GED).

Required Field of Study

Other Required Qualifications

Advanced secretarial training.
Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study

Preferred Type of Experience

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

Ability to use a PC, software programs, typewriter, and office machines.

Ability to take and transcribe dictation.

Ability to communicate effectively orally and in writing.

Strong interpersonal skills.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

Working Conditions

General Working Conditions

This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.

Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions

Job Specific Designation