Community Services Manager

JOB

Filing Deadline: Sunday, January 25, 2026, at 11:59 p.m. or first 100 applications (whichever occurs first)Applications MUST be submitted online at City of San Pablo is actively seeking candidates for the position of Community Services Manager. If you are experienced in directing the daily operations and functions of a Community Services Division, we are looking for candidates who have a strong emphasis on grant-funded programs and the ability to manage a variety of Community Services activities and events for youth and young adults, as well as work in collaboration with other divisions, departments, and community partners, including the school district. Additionally, candidates should be adept at providing highly complex staff assistance to the Community Services Director and have a minimum of five (5) years of progressively responsible experience in recreation and grant management, including two (2) years of supervisory responsibility. San Pablo has an exceptional executive leadership group and solid City team – which makes this a great opportunity to make a positive impact on the community of San Pablo. In addition to the great salary, benefits, and the ability to work with other innovative executives, the incumbent will serve as the leader of the Youth, School, and Community Partnerships Divisions within the Community Services Department. Incumbents in this management-level classification will be responsible for directing the daily operations and functions of this division and the programs, grants, and events associated with it, including measure S tracking and reporting as it pertains to the San Pablo Team For Youth Grant, which includes the San Pablo Beacon Community Schools Initiative, procurement of contracts for youth, management of committees and advisory boards as needed, and managing the department request for proposals of identified service areas.

EXAMPLE OF DUTIES

About the position: The incumbent of this position plans, manages, and evaluates the work of the grant programs, contractors, and staff; including 1 Community Services Supervisor, up to 3 Coordinators, as well as an abundance of part-time staff to ensure systems and processes in the organization run smoothly and optimally. A successful Community Services Manager should have good leadership, analytical, organizational, and decision-making skills, as well as the ability to deal with a lot of divergent information and, often, to use this information while conveying decisions to the community, other departments and divisions. They should possess the ability to review organizational procedures and analysis to improve efficiency. For additional information about the position, see the Job Description page of the City's website.Examples of essential functions: Duties may include, but are not limited to, the following: Develop and implement divisional goals, objectives, policies and procedures. Plan, organize, direct and coordinate assigned division activities within the Community Services Department including programs, operations, events and activities; act as liaison to community groups, boards, commissions, or advisory panels or groups when assigned. Direct, oversee and participate in the development of assigned services and programs work plans; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures. Prepare the Community Services budgets and other service area budgets, as assigned; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training, and oversight, coordination and training for volunteers; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Manage facility use by coordination of activity and program schedules; oversee reservation requests, bookings, cancellations and denials of applications; resolve conflicts and maximize use of facilities by coordination with citizen groups and organizations; resolve administrative concerns by applying appropriate policies and procedures; negotiate and resolve sensitive and controversial issues or concerns; maintain and ensure high customer service standards are met. Ensure maintenance of recreational facilities and equipment through supervision of a facility/equipment maintenance system; ensure safety protocols are enforced and compliance with fire, safety and ADA (Americans with Disabilities Act) requirements in the use of the City facilities for recreation and related programs and events; assist to coordinate capital projects related to park and recreation facilities. Develop and implement strategies to enhance program generation; maximize public awareness of assigned programs by planning and implementing a comprehensive marketing and promotional programs; meet with a wide variety of groups and organizations to implement division programs and activities including public groups, clubs, organizations, partnership representatives, local schools, community or neighborhood associations, faith-based/grassroot groups, businesses, churches, law enforcement, and other segments of the community and agencies to promote assigned division activities and programs; monitor trends and interests. Prepare grant requests; monitor grant-funded programs and budgets and prepare necessary reporting documentation; manage contracts that are funded by other organizations as assigned; ensure regulatory requirements for insurance, programs and activities are maintained. Prepare and present staff reports; explain department programs, policies and activities; oversee other special programs and activities as assigned. Represent the division and department to outside agencies, partnership liaisons and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Develop, disseminate and publicize in various forms of the media information about available programs, events, and services related to areas of assignment. Research and prepare technical and administrative reports related to area of assignment; perform special studies as requested; prepare written correspondence; prepare agendas for meetings and subcommittees as needed. Assist Community Services Director with annual reporting for federal, statewide, private and local tax measure funding sources or other annual reports as assigned. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Foster an environment that embraces diversity, integrity, trust, and respect. Be an integral team player, which involves flexibility, cooperation, and communication. Perform related duties as assigned

SUPPLEMENTAL INFORMATION

How to apply: Applications will only be accepted online at For general questions, call the Human Resources Division at Applications must be submitted to by the date and time listed on the job announcement. Applications not submitted by the posted date and time will not be considered. The most qualified applicants will be invited to participate in the subsequent phases of the selection process. Meeting the minimum requirements of the position does not guarantee the advancement in any phase of the selection process. Final selection will be made from an eligibility list.Recruitment timeline: Although dates may change we suggest planning your calendar accordingly, as these are currently the only interview dates: First Round Interviews: Tuesday, February 3, 2026 Second Round Interviews: Week of February 16, 2026Estimated Start Date: Early to Mid-April 2026.Background investigation and Pre-employment medical examination: Successful candidates will undergo a complete background investigation, fingerprinting, and pre-employment medical examination, which includes TB testing. Americans with Disabilities Act (ADA): Please contact the Human Resources Department on, or before, the filing deadline if special accommodations are necessary at any stage of the selection process. Every attempt will be made to consider your request (medical documentation must be provided upon request). Immigration Reform & Control Act: In accordance with the Immigration Reform and Control Act of 1986, all potential employees will be required to provide proof of United State Citizenship or authorization to work in the United States. Drug-Free Workplace Policy: In accordance with the Drug-Free Workplace Act of 1988, it is the objective of the City of San Pablo to achieve a drug-free workplace. THE CITY OF SAN PABLO IS AN EQUAL OPPORTUNITY EMPLOYER. MINORITIES/WOMEN/INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. QUALIFIED APPLICANTS RECEIVE EQUAL CONSIDERATION, WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, ANCESTRY, AGE, MARITAL STATUS, AND DISABILITY EXCEPT WHERE DICTATED BY THE REQUIREMENTS OF THE JOB.The information contained herein does not constitute either an expressed or implied contract of employment and these provisions are subject to change.