Event Venue Coordinator

Job Overview
We are seeking an energetic and detail-oriented Event Venue Coordinator to lead the planning, organization, and execution of a diverse range of events at our premier venue. This role offers an exciting opportunity to create memorable experiences for clients while managing all logistical aspects with precision and enthusiasm. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and demonstrate a passion for hospitality and event management. As the key point of contact, you will ensure every event runs smoothly from initial booking to final teardown, delivering exceptional customer service and exceeding client expectations.

Responsibilities

• Collaborate with clients to understand their event needs, providing expert guidance on venue options, services, and enhancements.
• Negotiate contracts with clients, vendors, caterers, and suppliers to secure favorable terms and ensure all agreements align with venue policies.
• Coordinate all event logistics, including setup, rental items and services needed, bar services requested, audiovisual requirements, decorations, and staffing to guarantee seamless execution.
• Develop detailed event timelines and budgets; monitor expenses closely to stay within financial parameters while maximizing revenue opportunities through upselling additional services.
• Oversee marketing efforts for upcoming events by promoting the venue through various channels and engaging in event marketing strategies to attract diverse clientele.
• Manage vendor relationships and oversee catering arrangements, banquet services, and other hospitality functions to deliver top-tier guest experiences.
• Provide exceptional customer service by addressing client inquiries promptly, managing expectations professionally, and ensuring overall satisfaction throughout the event lifecycle.
• Supervise on-site staff during events, ensuring organizational efficiency and adherence to safety standards.
• Conduct post-event evaluations to gather feedback for continuous improvement and implement best practices for future events.

Experience

• Proven experience in event planning or management within hospitality settings such as hotels, restaurants, or banquet facilities.
• Strong background in negotiations, contracts management, and upselling techniques to maximize venue revenue.
• Familiarity with event marketing strategies and promotional activities to boost venue visibility.
• Demonstrated ability to coordinate multiple events simultaneously while maintaining attention to detail and meeting deadlines.
• Excellent communication skills with the ability to build rapport with clients, vendors, and team members effectively.
• Experience in budgeting, cost control, and financial management related to event operations.
• Knowledge of catering services, banquet operations, and hospitality standards is highly desirable; restaurant or hotel experience is a plus.
• Ability to manage time efficiently in a dynamic environment with shifting priorities. Join us as an Event Venue Coordinator where your enthusiasm for creating extraordinary events will shine Help craft unforgettable moments while developing your skills in a vibrant setting that values innovation, teamwork, and exceptional service delivery.

Pay: $ $30.00 per hour

Expected hours: 10.0 – 30.0 per week

Work Location: In person