Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support payroll for P/w projects, CCIP/OCIP insurance, and wrap works operations within our office. The ideal candidate will possess strong office management skills, proficiency in various software tools, and excellent customer service abilities. This role offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential. The position requires a professional who can handle clerical tasks efficiently while maintaining a friendly and professional demeanor.

Responsibilities

• Review of Purchase order, project contracts, MSA and discuss the KEY risk area, compliance issues with management
• Track licensing, permits, and certifications for ongoing projects
• Administer and track all insurance certificates, general liability, workers' compensation, and auto insurance for contractors and vendors.
• Oversee Owner Controlled Insurance Program (OCIP) or Contractor Controlled Insurance Program (CCIP), aka Wrap-Up Insurance.
• Verify subcontractor compliance with contractual insurance limits and endorsements.
• Coordinate with brokers, insurers, and project managers to resolve coverage issues or claims.
• Maintain insurance logs, renewal schedules, and proof of coverage documentation.
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and other online tools & software
• Ensure proper phone etiquette is maintained at all times
• Monitor project compliance with corporate policies, legal standards, and local/state/federal construction regulations.
• Serve as the main contact for Wrap-Up enrollment, certificates, and reporting.
• Coordinate with safety and project management teams to ensure all enrolled parties are compliant.
• Track payroll reporting and project cost data relevant to the wrap-up policy.
• Prepare reports for underwriters, owners, and corporate risk management.

Experience

• Prior office experience in administrative roles preferred
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Background in medical or dental receptionist work is a plus
• Bilingual skills are advantageous for communicating with diverse clients and staff
• Proven organizational skills with the ability to manage multiple priorities effectively
• Strong typing skills along with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Excellent communication skills, including phone etiquette and customer support experience
• Familiarity with clerical tasks such as data entry, proofreading, filing, and calendar management
• Experience in office management or personal assistant roles is beneficial

This position provides an engaging opportunity for a dedicated administrative professional to contribute to our team's success while developing their skills in payroll, insurance administration, and office management.

Pay: $ $33.41 per hour

Work Location: In person