Office Manager

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

ElectionSource is a national leader in the election industry, serving over 3,000 customers worldwide. We are seeking a well-organized, goal-oriented leader to serve as our Office Manager. This critical role manages the flow of communication between our customers, vendors, and internal departments to ensure our production and service goals are met.

Key Responsibilities

• Leadership: Directly manage administrative assistant(s), overseeing their daily responsibilities and performance. Work cohesively with the sales department to create a seamless workflow.
• Financial Management: Oversee Accounts Receivable/Payable and work with banking partners for deposits and credit card reconciliation.
• HR & Administration: Manage minor HR functions including new hire onboarding, and tracking employee time-off.
• Operations: Utilize QuickBooks and MS Office to enter sales orders, invoice shipments, and manage office supply inventory, along with general office duties and workflow.
• Continuous Improvement: Define and track measures to ensure the company's financial objectives are consistently met.

Qualifications

• Education/Experience: Previous experience as office manager required. Higher education is preferred but not required.
• Technical Skills: Proficiency in QuickBooks, Google Workspace, Multi-line phone system, and Microsoft Excel.
• Financial Knowledge: Comprehensive understanding of month-end closing, journal entries, balance sheet reconciliations, and internal control systems.
• Industry Awareness: A sound understanding of business and production processes, including purchasing, receiving, assembly, and shipping.
• Communication: Excellent verbal and written skills with the ability to lead a team and multitask in a fast-paced environment.
• Initiative: Proactive problem-solving with the innate ability to generate ideas including going beyond expectations.