Secretary/Receptionist

DISTRICT HEALTH DEPARTMENT NO. 2

JOB POSTING

Job Classification: One (1) Part-Time Secretary, AFSCME Position, Non-exempt

Base Site: West Branch

Grade: 2

Rate of Pay: $16.35/hr.

District Health Department No. 2 is a dedicated and passionate team that provides leadership in promoting environmental and personal health through health promotion, disease detection, disease prevention, education, and regulation. Our vision is to create a healthier community and environment for all.

General Summary

Under the supervision of the Administrative Director, serves as the secretary in public and environmental health service delivery, receiving calls and walk-in visitors and providing them with information or directing them to the appropriate person or office. Performs a variety of clerical tasks in support of departmental programs and duties assigned. Travel is required.

Essential Functions

· Competency in computer software (Microsoft Office: Word, Excel, PowerPoint, Outlook), types, formats, edits, proofreads a variety of documents and forms.

· Answers telephones, schedules, screens, prioritizes, redirects call or takes messages. Answers questions and handles routine matters.

· Greeting visitors and clients as applicable and directing them to the appropriate location or person as needed. Provides excellent customer service.

· Faxes, collects, organizes, files, prepares, and processes mailings, and electronically scans documents.

· Inputting and updating information in the agency's electronic records.

· Participates in the operation of ensuring quality assurance and improvement activities per program and department needs.

· Collaborates with the interdisciplinary team.

· HIPAA compliant with fidelity to workplace privacy and confidentiality.

· Delivery of services, internal and external, in a culturally competent manner.

· Other duties as assigned.

Education/Experience

· Possession of a high school diploma or equivalent. Associate degree and/or relevant experience preferred.

· One (1) year of clerical experience preferably in a clinic or medical office or any equivalent combination of education, training and experience which provides the necessary knowledge, skills, and abilities.

· Experience working with culturally diverse communities and families and the ability to be culturally sensitive and appropriate.

· Excellence in customer service demonstrated by good Verbal communication skills with a pleasant telephone etiquette.

Other Requirements

· Valid Michigan driver's license; own means of transportation.

· Works in office conditions, including required travel.

· Initial and annual training pertaining to OSHA's Blood Borne Pathogen Standard.

Conditions of Employment

A background check is required initially and may be conducted periodically for an individual hire, transferred, reclassified, promoted, or currently working in this job. Continued employment in this job is contingent upon a satisfactory background check which may include but is not limited to confirmation of a persons' identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicle records; and/or drug and alcohol testing as required and allowed by law.

The qualifications listed are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job posting.

Applications are available online at District Health Department No. 2 offices and on our website at Submit application and resume to District Health Department No. 2, 630 Progress St., West Branch, MI 48661 or by e-mail to An application must be completed before the interview. This position is open until filled.

District Health Department No. 2 is an Equal Opportunity Employer.

Pay: $16.35 per hour

Expected hours: 25.0 – 29.0 per week

Benefits:

• Paid time off

Work Location: In person