Part-Time Event Facility Manager

Location: Ontario, California
Schedule: Thursday–Saturday (with occasional pre-scheduled weekday events; advance notice provided)
Status: Part-Time | Hourly

Position Overview

The Part-Time Event Facility Manager is responsible for the on-site coordination and smooth execution of events at our upscale event venue. This role serves as the primary point of contact during assigned shifts and ensures that all vendors, services, and venue operations are properly scheduled, set up, and executed to deliver a seamless guest and client experience.

Key Responsibilities Event & Vendor Coordination

• Coordinate and communicate with approved vendors, including caterers, decorators, DJs, security, and cleaning services as needed
• Schedule licensed security guards and post-event cleaning services for each event
• Ensure vendors adhere to venue policies, timelines, and load-in/load-out procedures
• Act as on-site liaison between client and vendors during events

Client & Booking Management

• Conduct venue tours on Thursdays for prospective clients
• Manage event calendar and booking schedule
• Follow up with booked clients regarding timelines, walkthroughs, and event details
• Communicate venue rules, access times, and event expectations clearly and professionally

Facility & Event Operations

• Set up tables, chairs, and basic room layouts according to event floor plans
• Oversee room flips and breakdowns when required
• Monitor event flow to ensure timelines are followed
• Address on-site issues or client concerns in real time

Technology & Systems Operation

• Operate venue applications and systems for:
• TVs and displays
• Audio and sound systems
• Lighting controls
• Air conditioning, fans, and climate controls
• Troubleshoot basic technical issues or escalate when needed

General Facility Oversight

• Ensure venue is clean, secure, and event-ready prior to guest arrival
• Conduct pre- and post-event walkthroughs
• Enforce safety, capacity, and venue policies
• Secure the facility at the conclusion of events

Qualifications

• Minimum 2 years of experience in event coordination, venue management, hospitality, or a related field
• Experience working with vendors, service providers, or event staff
• Comfortable managing multiple events, timelines, and client communications
• Availability to work Thursday–Saturday, including evenings
• Ability to occasionally support weekday events with advance notice

Required Skills

• Prompt
• Strong organizational and time-management skills
• Excellent verbal and written communication
• Professional and calm under pressure
• Customer-service oriented with problem-solving mindset
• Basic technical aptitude (apps, tablets, smart systems, AV controls)
• Ability to manage calendars, bookings, and follow-ups accurately
• Physically able to lift, move, and arrange tables and chairs
• Ability to walk, stand, and be active for extended periods during events

Preferred (Not Required)

• Experience working in weddings, quinceañeras, banquets, or large-scale events
• Familiarity with security staffing requirements for alcohol-served events
• Knowledge of Riverside or Southern California event market
• Bilingual (Spanish/English)

Compensation

• Competitive hourly rate based on experience
• Opportunities for additional hours during high-volume event periods

Work Environment

• Upscale, fast-paced event venue
• Evening and weekend focused
• Collaborative and client-facing

This is a hands-on role that combines event coordination, facility management, client interaction, and basic technical operation of venue systems.

Please send your resume to:

Subject Line: Part Time Event Manager Application: YOUR FIRST LAST NAME

1. Include a brief message responding to this job posting, express when you are available to start work.

2. Attach Resume

3. Attach 1 Page Cover Letter Responding to the following questions:

Why you are interested in joining our team.

What are your 3 strongest professional strengths?

What areas in your professionalism can use improvement?

What is your current work availability.

Are you currently enrolled in school? Another Job?

Previous work experience relevant to this position.

Please explain what your short term goals are for the next 2 years.

Job Types: Part-time, Contract

Pay: $ $27.00 per hour

Benefits:

• Health insurance

People with a criminal record are encouraged to apply

Work Location: In person