Study Coordinator

Job Description:

Placed at the Harvard Medical School affiliate Marcus Institute for Aging Research at Hebrew SeniorLife ((url removed)), the Coordinator will support an eight-site hospital intervention trial across the US, the Evaluating Novel Healthcare Approaches to Nurturing and Caring for Hospitalized Elders (ENHANCE) trial ((url removed)). The goal of ENHANCE is to improve care of older patients by preventing delirium using a multicomponent, non-pharmacologic program: the Hospital Elder Life Program (HELP, (url removed)), and specifically includes caregivers. Effectiveness will be evaluated using state-of-the-art implementation science. HELP is a successful and evidence-based clinical program that can prevent delirium and falls, shorten hospital stays, and decrease admissions to nursing homes. While the ENHANCE Trial will be the major responsibility for the position, other and future coordinator responsibilities are a part of this position.

The Coordinator will support all aspects of the project including updating of written protocols, developing agendas, writing minutes, monitoring and managing REDCap data entry, maintaining and updating web-based training material on iPads, maintaining operations manuals and the study website, coordinating implementation evaluation efforts, and supporting day-to day operations.

We are looking for a person who is enthusiastic about supporting research with the goal to improve hospital care for older adults and their families. This is an ideal position for an individual who wants to work and learn in a cutting-edge research environment. The Study Coordinator will work with the research team under the direction of the Principal Investigator (PI, Dr. Sharon Inouye) and Project Director (Dr. Eva Schmitt). We look forward to welcoming a new member to our team soon.

Core Competencies:

•Communication: Absorbs, comprehends and exchanges information with others, enhancing mutual understanding of ideas, issues and desired action.

•Teamwork and Collaboration: Works effectively independently and within a team, group, and across the organization and accomplishes tasks and desired results while behaving constructively and working on multiple projects.

•Results Orientation: Focuses on delivering superior performance by setting and achieving stretch goals.

Position Responsibilities:

•Work with the PIs and Project Director to develop and refine research designs and methodologies, project goals, resource requirements and data collection plans.

•Work closely with the study teams in the hospitals to ensure high quality data collection, adherence to minimal standards and trouble shoot any issues that may arise.

•Develop and foster strong collaborative relationships with the hospital teams.

•Create PowerPoints presentations, agendas and minutes for several weekly meetings with different study sites, local teams, stakeholders, and PIs.

•Adhere to timelines for all deliverables and project goals.

•Support in-person or web-based training efforts related to implementation of protocols and training of site staff.

•Support daily operational oversight of all implementation and training initiatives.

•Maintain research protocols, training manuals and website with the most up-to-date information.

•Support protocol preparation, report writing, regulatory submissions, and other documentation required for the study.

•Perform literature reviews for reports and manuscripts.

•National travel for annual meeting required.

•Rare weekend and evening work hours required.

The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position. Other responsibilities will be on request of the supervisor.

Qualifications:

•The ideal candidate has a bachelor’s degree with 2-3 years of experience or master’s degree with at least 1-2 years of experience in a health-related field in research and project coordination, or equivalent combination of education and experience.

•Previous experience with REDCap (data entry and report creation) and strong computer skills (Windows, Word, Excel, PowerPoint, reference management)

•Previous experience with web-based materials and iPads/Apple operating systems. Must be able to manage and troubleshoot iPad setup and web app maintenance

•Knowledge of website maintenance/use of GitHub preferred.

•Commitment to excellence: Impeccable organizational skills with close attention to detail and accuracy.

•Outstanding problem-solving skills, self-motivated and with an ability to work independently.

•Outstanding interpersonal skills and ability to work with a team.

•Outstanding communication skills required, both written and verbal.

•Demonstrated ability to work with health care professionals and staff in health care, including understanding clinical care needs and terminology.

•Knowledge of clinical care (specifically hospital care with older adults) preferred.

•Previous experience working in the aging field or working with older patients preferred.

•Flexibility and able to adapt to change and new technologies.

•Ability to work well under time pressure and to adhere to deadlines.

Physical Requirements:

See physical requirements sheet in Occupational Health.

Remote Type

Salary Range: