Office Administrator

Overview

The Office Administrator is responsible for various administrative duties surrounding a project. These duties may include documentation, meeting management, handling the project budget, and using attention to detail skills to help track all project details.

General Duties and Responsibilities

• Document each phase of the project properly (change orders, pay applications, estimation, purchase orders).

• Provide billing support.

• Verify invoices.

• Track inventory and equipment to ensure that the project meets budget requirements.

• Manage subcontractor and supplier relationships.

• Reconcile fuel charges.

• Track employee time on projects and input in QuickBooks.

• Process change orders.

• Assist with project takeoffs.

• Oversee Certified Payroll completion as needed.

• Issue subcontract agreements and supporting documentation as required.

• Keep job folders organized.

• Track tickets for job materials (rock tickets, asphalt tickets, etc.).

• Track driving time for jobs.

• Facilitate project set up QuickBooks, and in digital and physical files.

• Monitor and update project WIPs.

Requirements

• Proven experience as an office administrator, office assistant, or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational skills

• Working knowledge of contracts and accounting

• Excellent knowledge of Microsoft Office and office management software

Benefits

• Paid Holiday and Vacation Time

• Health Insurance

• Simple IRA Retirement Plan

Access to company gym

Pay: $ $21.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person