Grants Manager A

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Posted Job Title
Grants Manager A

Job Profile Title
Grants Manager A

Job Description Summary
Working in the Division of Endocrinology, Diabetes, and Metabolism (EDM) and the Institute for Diabetes, Obesity, and Metabolism (IDOM), under the supervision of the Sr. Grants Manager, the Grants Manager will be dedicated to a group of investigators consisting of several faculty and their postdocs. The Grants Manager will handle both pre- and post-award activities and will be responsible for mentoring coordinator(s). The Grants Manager would be expected to lend expertise to questions or concerns brought to their attention by the mentee. This position is eligible for a hybrid work schedule with time being divided between working onsite and working remotely.

Job Description
Pre award:

• Keep investigators apprised of proposal / report due dates.
• Review proposal instructions and work with the PI to collect and compile documents.
• Prepare proposal budgets using standardized templates, build proposals, mostly in PennERA; track submitted proposals.
• Work with the central Research Services office to facilitate contracts and amendments.
• Knowledge of PennERA and NIH eRA Commons will be required.
• Keep a written record of pre-award activity for each proposal.

Post Award

• Manage assigned portfolios. Investigator accounts are primarily NIH, foundation, and industry awards or contracts. Typical federal awards include R01s, Fs and Ks. The Division and Institute also have a long-running P30 and T32.
• Follow established, documented process to set up new awards and funding increments, initiate and track subaccounts, and process closeouts at project end.
• Work with purchasing manager to initiate subcontracts when needed.
• Knowledge of Ben Financials will be required.
• Track post-award expenses and monitor subawards.
• Provide regular reports, analysis, projections, and guidance to PIs.
• Monitor salary allocations.
• Work to correct transactional errors if found.
• Prepare and submit invoices to non-federal sponsors if required.
• Comply with sponsor reporting requirements. Process carryforward requests.
• Keep a written record of post-award activity (i.e., notes) for each