Executive Assistant

Position Summary

The Executive Assistant provides high-level administrative and operational support to senior executives within a fast-paced corporate environment. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining professionalism and confidentiality. The ideal candidate is proactive, detail-oriented, and capable of anticipating executive needs.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, travel arrangements, and conference calls
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials
• Coordinate and support executive meetings, including agendas, minutes, and follow-ups
• Handle confidential and sensitive information with the highest level of discretion
• Track deadlines, action items, and priorities to ensure timely completion
• Assist with expense reports, invoices, and budget tracking as needed
• Support special projects and initiatives as assigned
• Maintain organized electronic and physical filing systems

Required Qualifications

• Associate's or Bachelor's degree preferred, or equivalent work experience
• 3–5+ years of experience supporting senior executives in a corporate environment
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Demonstrated ability to manage competing priorities and work independently
• High level of professionalism, integrity, and confidentiality

Preferred Qualifications

• Experience supporting C-suite or executive leadership
• Familiarity with enterprise systems (e.g., Workday, Concur, SharePoint)
• Experience coordinating domestic and international travel
• Strong problem-solving and decision-making skills