Administrative Assistant I

Benefits:

• Competitive salary
• Dental insurance
• Health insurance

Administrative Assistant I – Job Description

Position Summary

The Administrative Assistant I classification is intended for personnel who possess a higher level of experience and responsibility than an Administrative Assistant – Entry Level. Individuals in this role perform routine clerical and administrative functions and are capable of completing more complex administrative tasks with limited supervision. The Administrative Assistant I supports departmental operations by providing reliable, accurate, and timely administrative assistance.

This position is part of a temporary administrative staffing assignment supporting the Maryland Department of Housing and Community Development (DHCD) at its headquarters in Lanham, Maryland. Temporary Staff provided under this role are employees of the Contractor and will supplement, not replace, State personnel.

Examples of Tasks and Responsibilities

The Administrative Assistant I may perform, but is not limited to, the following duties:

Drafting, formatting, and proofreading routine correspondence, memoranda, reports, and emails

Scheduling appointments, meetings, and conference calls; maintaining calendars
Organizing, maintaining, and retrieving paper and electronic files in accordance with established procedures
Responding to telephone inquiries and providing accurate information to callers or directing inquiries to appropriate staff
Assisting with document preparation, data entry, and basic report generation
Scanning, copying, filing, and distributing documents
Supporting administrative workflows related to program operations and general office functions
Performing other related clerical and administrative duties as assigned

Examples of Equipment and Software Used

Administrative Assistant I staff must be proficient in the use of standard office equipment and software, including but not limited to:

Personal computer

Electronic fax (E-Fax) systems
Photocopiers and scanners
Microsoft Office Suite (including Word and Excel)
Google Platform (e.g., Gmail, Google Drive, Google Docs, Google Calendar)
Document scanning and management software, such as DocuShare Community Development (DHCD)

Minimum Qualifications

Prior experience performing administrative or clerical support functions in an office environment

Demonstrated ability to handle multiple tasks, prioritize work, and meet deadlines
Proficiency in Microsoft Office applications and basic computer operations
Strong organizational, communication, and customer service skills
Ability to work independently while following established procedures and guidelines

Work Environment

Work will be performed onsite at client's headquarters in Lanham, Maryland, unless otherwise directed

• The State will provide normal office working facilities and equipment reasonably necessary for performance