administrative assistant

The Department of Mathematical Sciences has a vacancy for an Administrative Assistant 2 position.

At McNeese State University, our mission is to deliver a life-changing higher education experience by fostering a dynamic teaching and learning community committed to excellence with a personal touch.

McNeese offers excellent benefits to include retirement with LASERS, comprehensive insurance through Blue Cross Blue Shield of Louisiana, accrual of sick and vacation leave, 14 paid holidays per year, tuition reduction program for employees and qualified dependents, and many other supplemental benefit programs.

The position of Administrative Assistant provides clerical support to middle level supervisors, academic department heads, directors, coordinators, or managers. Employees perform recurring duties independently; however, they are given specific instructions for non-routine assignments as needed and/or exercise a high degree of independent judgment and initiative in determining the approach/action to take in a non-routine situation. One year of experience in administrative services. One year of experience in which clerical work is a major duty.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING CORE COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Provide clerical support to the Department Head and other faculty/staff in the department:

• Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
• Prepares, proofreads, and edits correspondence, reports, and other materials.
• Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary; supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
• Maintains confidential files and process student records as necessary to include degree plans with changes or modifications, grades, and graduating student forms necessary to fulfill graduation requirements. Uses Degree Works for comparison to paper form.
• Sorts and distributes incoming mail.
• Performs administrative functions such as payroll preparation, travel reports, supply requisitions and track inventory.
• Performs other clerical duties as required.

Position-Specific Details:

Appointment Type:

This vacancy is being announced as a classified position and will be filled as a Probational, Promotional, or Job Appointment. This is a full-time, 40-hour per week position and considered non-exempt under the provisions of the Fair Labor Standards Act and overtime can be mandatory. This position may require a clear driving record if required to drive on behalf of the University.

Location:

Department of Mathematical Sciences

Work Schedule:

Monday - Thursday: 7:30 AM - 5:00 PM

Friday: 7:30 - 11:30 AM

Compensation and Additional Information:

Entry Pay Rate: $12.03 (hourly)

Pay Level: AS-607

Job Code:

SCS Position: 30195

MSU Position: C99824

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact:

Kim Dronett, HR Analyst B

Office of Human Resources

or

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.