Administrative Assistant

About Us

We are a growing, high-end swimming pool construction company looking for a highly organized, detail-oriented Office & Administrative Assistant to help manage daily office operations and support our field and management teams. This role is critical to keeping projects, communication, and finances running smoothly.

Key Responsibilities

• Manage daily office operations and administrative tasks
• Handle customer and internal team communications (email, phone, scheduling)
• Maintain a professional, courteous, and customer-focused demeanor at all times
• Assist with permit filing and tracking for swimming pool construction projects
• Order materials and supplies for job sites and coordinate deliveries
• Perform data entry, including payments and invoicing support
• Assist with bookkeeping tasks using QuickBooks (AR/AP, basic reconciliation)
• Maintain accurate digital and physical filing systems
• Support project managers with documentation and job tracking as needed

Required Qualifications

• Highly organized and detail-oriented
• Strong computer skills (email, spreadsheets, document management)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional appearance and demeanor
• Reliable, proactive, and able to work independently

Preferred (Nice to Have)

• Experience in the swimming pool or construction industry
• Prior permit filing experience (especially pool permits)
• Working knowledge of QuickBooks
• Experience ordering construction or pool-related materials

What We Offer

• Stable, full-time position with a growing company
• Competitive pay based on experience
• Opportunity to grow with the company long-term
• Supportive, team-oriented work environment

Job Type: Full-time

Pay: $1, $1,200.00 per week

Benefits:

• Paid time off

Work Location: Hybrid remote in Port Saint Lucie, FL 34986