Office Coordinator

Summary/Objective

The Office Coordinator is a part-time position that will support Senior Management with administrative functions and assist with general accounting duties and customer service tasks to ensure efficient operation of the office.

Specific responsibilities include:

• Provide general administrative support for the office such as office mail and maintaining inventory, ordering supplies, booking meetings, answering phone calls, data entry, etc
• Provide prompt follow‐up to any billing and invoicing inquiries
• Organize and maintain the billing files; other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
• Managing incoming and outgoing correspondence, including emails, faxes, mails, and packages
• Filing and organizing records, invoices, and other important documentation
• Assist on various special projects/other duties as needed

About You

• You have an Administrative background
• You are proactive, self-motivated, able to work independently and ready to pursue an opportunity for professional development
• You have research/study skills
• You are a team player with strong interpersonal as well as communication skills
• You are a good communicator and don't mind spending the time to articulate your activity in the form of a report as required by Senior Management
• You are comfortable using software and computer-based tools
• You have the skills to collect and analyse data
• You are a problem solver and not just a problem finder, and able to process simple math
• You are well organized and able to perform multi-tasking activities
• Bi-lingual preferred

Preferred Education and Experience

• Associates or Bachelor's degree preferred in Business Administration or a related field
• Experience in billing functions, administrative tasks
• Intermediate to advanced skills in Microsoft 365 with a strong emphasis in Excel and MS Word
• Effective organizational and time management skills and an emphasis on accuracy and timeliness

Job Type: Part-time

Education:

• Associate (Preferred)

Experience:

• Office Coordinator: 1 year (Preferred)

Work Location: Hybrid remote in Coral Gables, FL 33134