Administrative Assistant

Position: Administrative Assistant – Education Department

Vacancies: One (1)

Term: Full-Time Permanent– 37.5 hours/weekly

Start Date: As soon as possible

Salary: To be determined

3 Month Probation

Position Summary:

The Administrative Assistant for the Education Department works closely with and provides support to the Education Department, Principal and Students.

The Administrative Assistant will report to the Principal/Education Director.

Duties and Responsibilities:

· Cooperate and work as a team member with all members of the education staff.

· Act as the receptionist at the front desk and greet visitors to the school upon their arrival.

· Work in the area of finance for the programs, preparation of cheque requisition forms, liaison with the Education Department, Principal and Finance Department.

· Perform duties such as filing, typing, photocopying, laminating and ordering supplies when needed.

· Maintain a filing system for crucial documents pertaining to the school such as Parent/Student handbook, timetables, extra-curricular activities, school committees/school council file, annual school calendars, conference and workshop files and assist with monthly newsletters.

· Ensure timesheets for each employee is completed in a timely manner and ready for supervisory signature.

· Assist with booking field trips as required.

· Deliver forms, letters, etc. to the Administration Office and pick up of incoming mail deliveries.

· Liaise with parents/guardians regarding student pick-ups and drop offs.

· Any special projects, trips, or training being undertaken by a member of the staff, student or by the entire school.

· Other duties as assigned by Education Director (within reason).

Qualifications:

· Grade 12 and/or Post Secondary certificate in the field of Business and/or Education with 3-5 years of experience in a business management position.

· Strong knowledge of government policies, programs and curriculums.

· Financial management skills.

· Strong computer skills.

· Excellent communication skills; both written and oral.

· Excellent interpersonal skills; be a positive role model.

· A sound understanding of Anishnabe culture and First Nation education issues.

· Experience working within a First Nation educational setting with Indigenous Services Canada (ISC).

· Ability to work in a unique cultural environment.

· First Aid and CPR certification or willing to obtain.

· Valid ON driver's license.

· Experience working with First Nation communities a definite asset.

· Vulnerable Sector Check is required.

Preference may be given to Indigenous candidates with relevant on-reserve employment experience and/or those with knowledge and understanding of Shawanaga First Nation history and community.

Successful candidates must be able to produce and maintain a clean Criminal Record Check.

Only those applicants selected for an interview will be contacted, thank you for your interest. Please submit a resume with a cover letter and three (3) current work-related references via in-person, email or fax to;

Ava Pawis

Human Resource Coordinator

Shawanaga First Nation

2 Village Rd, Nobel, ON P0G 1G0

Tel: * Fax: * Cell:

Email:

Job Types: Full-time, Permanent

Pay: $23.00-$30.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental care
• On-site parking
• Paid time off
• Vision care

Work Location: In person