Administrative Assistant

Executive Assistant to the CEO providing high-level, confidential support, managing schedules, communications (emails, calls, correspondence), travel, and meetings for the CEO. Acting as the primary gatekeeper and liaison, coordinating projects, handling sensitive information, and ensuring efficiency in a mission-driven environment.

You will: be working directly with the owner and CEO of a Wireless Infrastructure company as their Executive Assistant. We have a lively, boisterous office and a great team.

You are: bright, helpful, organized, have a sense of humor, are a problem solver, have a sense of urgency, cheerful and confident, we look forward to you joining the team

The work: a full-time position at our corporate office in Brea CA. We offer competitive pay and a comprehensive benefits package.

Key Responsibilities:

• Calendar & Scheduling: Manage calendars, schedule internal/external meetings, coordinate logistics, and act as the primary point of contact.
• Communication Management: Screen calls/emails, draft/edit correspondence, prepare reports/presentations, and act as a liaison for the CEO.
• Project Management: Oversee special projects, track tasks, and drive initiatives from conception to completion.
• Confidentiality & Discretion: Handle highly sensitive information with utmost discretion and professionalism.
• Administrative Support: Prepare expense reports, manage files, maintain databases, and handle general office tasks.
• Liaison & Representation: Serve as the link between the CEO, staff, and external partners.

Key Skills & Qualifications:

• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of emotional intelligence, tact, and diplomacy.
• Ability to work independently, problem-solve, and remain calm under pressure.
• Proficiency in Microsoft Office Suite and other relevant software.
• Proactive, self-motivated, and detail-oriented.
• Assisting with accounting projects and cross-functional tasks

Pay: $ $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person