Talent Administrator

About Paul Bickford Solutions (PBS)

PBS is a high-touch, high-trust executive career advisory firm. Through our
Career Mastery Program

, we help senior leaders accelerate their job search, strengthen their personal brand, and land roles aligned with their purpose and potential.

Our work blends
done-for-you operations

,
executive coaching

, and
AI-enabled tools

, anchored in precision, integrity, and excellence.

The Talent Administrator is a foundational role ensuring every client has a consistent, organized, disciplined pathway to results.

About the Role

As the Talent Administrator, you are the operational engine behind each client's job search strategy. You ensure their actions translate into momentum - job sourcing, applications, outreach, weekly accountability, and progress tracking - all executed with precision, confidentiality, and care.

This is a
part-time, flexible, contract, remote role

ideal for someone who loves checklists, systems, structure, and helping others succeed.

You will be the consistent touchpoint who keeps clients encouraged, aligned, and moving forward from
Day 1 onboarding

through
landing their next position

.

Core Responsibilities

1. Job Sourcing & Applications (Done For You - DFY Operations)

• Source high-quality roles aligned to each client's target titles + industries.
• Analyze job descriptions for seniority, alignment, and competitive feasibility.
• Submit applications on clients' behalf using approved workflows + AI tools.
• Maintain a precise log of all applications and statuses inside our systems.

2. Networking & Outreach

• Identify hiring managers, recruiters, and team leaders using approved tools.
• Send LinkedIn connection requests + scripted outreach messages for each client.
• Log outcomes, responses, and next steps inside our CRM environment.
• Flag high-value networking opportunities to the Program Leader.

3. Weekly Client Monitoring & Checkpoints

• Conduct periodic check-ins (Zoom, Loom, or written report).
• Track metrics: applications, outreach, responses, interviews, offers.
• Identify friction points early and alert the Program Leader if engagement dips.
• Own onboarding and guide each client through their journey until job placement.

4. Market Assessments & Pivot Analysis

• When traction stalls (4 weeks, zero interviews), activate review process for a solution.
• Complete structured market assessments using Career Mastery templates:
• Demand signals
• Competitive landscape
• Role feasibility
• Alignment assessment
• Recommend adjustments and help prepare insights for client debriefs.

5. Collaboration & Internal Communication

• After gaining client consensus on the pivot direction, adjust the job-search strategy and all related support mechanisms accordingly.
• Partner closely with the Program Leader + Coaching Team
• Compile clear notes/recommendations for exec coach who will conduct client briefing with you
• Update all workflows, tracking systems, and communication channels to reflect the new strategic path.
• Apply, improve, and document SOPs
• Maintain confidentiality and professionalism at all times
• Elevate risks early - never let a client drift or disengage unnoticed

Who Thrives in This Role

Ideal candidates are:

• Exceptionally detail-oriented and reliable
• Comfortable operating independently
• Organized and disciplined with consistent follow-through
• Excellent communicators (written + video)
• Strong in systems, checklists, and repeatable processes
• Motivated by meaningful work and client outcomes
• Able to adapt to changing weekly client situations
• A natural fit for remote, flexible work (military spouse–friendly)

Requirements -

We look for will, but train for skill for the right person.

Minimum Requirements

• Reliable laptop + internet
• Strong attention to detail
• "Camera Ready" a minimum of 2 hours per day for clients
• Ability to follow processes and SOPs
• Professional written communication
• Comfort recording Loom or video updates
• Availability for 20 hours per week
• Basic LinkedIn familiarity helpful (not required)

A Plus if you have the following experiences

• Military Spouse
• Corporate experience across multiple industries
• HR Business Partner
• Talent Management
• Recruiting - Reverse or Corporate
• Learning & Development

Compensation & Hours

• Annual salary of $26K a year
• P/T work between hours per week based on client load
• $1,000 bi-weekly