Maintenance Coordinator

Job Summary: This position is under the general direction of the Maintenance Manager, to perform varied administrative duties, coordination, and organization of office duties for the Maintenance Department. Acts as liaison between the Maintenance Division and external agencies. The Maintenance Coordinator is an administration classification that functions as administrator for Calico Building Services, Inc. within established policies and procedures, the incumbent works with a high degree of independence in coordinating outside maintenance contractors and repair work orders.

Basic Functions: The duties listed below are typical examples of the work performed by positions in this job classification, but not limited to:

• Heavy phone usage to conduct searches for new service vendors
• Maintain and develop existing and new vendor relationships by establishing preferred vendors
• Maintain vendor data, contacts, and insurance policies
• Provide excellent customer service to all clients and facilitate completion of service requests in a timely manner
• Manage, organize, and update work orders as needed
• Coordinate and follow up with Calico Project Managers and vendors to ensure work order completion
• Serves as liaison with contractors on any problems concerning service repairs
• Complete other administrative duties as assigned

Qualifications and Skills:

• Intermediate – Level proficiency in Microsoft Office Suite
• Telephone skills and excellent verbal communication skills
• Able to succeed in a fast-paced environment
• Able to work independently by exercising good judgment and problem-solving skills
• Knowledge of and ability to operate standard office equipment efficiently
• Ability to maintain confidentiality and discern sensitive issues
• Able to use time effectively and multitask

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Irvine, CA Required)

Ability to Relocate:

• Irvine, CA 92618: Relocate before starting work (Required)

Work Location: In person