Administrative Support Assistant

Administrative Support Assistant
Full -Time
8am - 5pm, Weekdays
In person position
This role will require you to work at other locations (Harrisburg or York) on occasion
No weekends or holidays
Essential Functions
Serve as the first point of contact, managing the switchboard and welcoming visitors, guests, and staff with professionalism, warmth, and compassion.

Coordinate with staff regarding visitors, deliveries, volunteers, and vendors to ensure smooth daily operations.

Support internal communications by maintaining bulletin boards, postings, and organizational announcements.

Deliver administrative support across multiple departments through accurate data entry, document management, and organized filing.

Manage the electronic meeting room scheduling system; provide guidance to staff on scheduling procedures and post updated room schedules weekly.

Prepare meeting rooms, coordinate technology needs, and ensure materials are set up for seamless meetings.

Assist with organizational programs and events, including ticket distribution, logistics, and special projects.

Track and document approved interdepartmental assistance requests to ensure timely follow-up and resolution.

Collect, sort, and distribute incoming/outgoing mail, interoffice deliveries, and special projects in a timely manner.

Operate and maintain office and mailroom equipment; act as liaison with vendors to resolve service needs.

Accurately record and track petty cash, donations, raffle/gift cards, and ticket sales, including quarterly reporting as required.

Manage ordering, inventory, and distribution of office and kitchen supplies, ensuring cost-effectiveness and availability.

Qualifications

• High school diploma or GED required.
• A combination of relevant education—such as college-level coursework, business certifications, specialized training, and progressively responsible administrative experience preferred.
• Minimum of 1-2 years of recent administrative, clerical, or customer services experience required
• Demonstrated ability to deliver exceptional customer service, work collaboratively across departments, communicate effectively (both verbally and in writing), manage multiple priorities with strong organizational skills, and engage in crucial conversations with professionalism and tact.
• Strong proficiency in Microsoft Office Suite, Microsoft Teams or other collaborations platforms such as Zoom
• Must be able to communicate fluently in English, both verbally and in writing, with a pleasant and professional speaking voice.

Our Mission
To provide personalized care and comfort to help patients and families live better with serious illness through end of life.

Our Vision
Every person living in our community will receive the care and compassion they need while coping with serious illness, facing end of life, or experiencing the loss of a loved one.

Our Values
We value people and treat everyone with compassion, care, respect and courtesy.

We value the comfort and dignity of our patients, their families and their caregivers.

We value integrity, honesty and ethical behavior.

We value teamwork, open communication, and mutual respect for each other.

We value being part of our community.

Privacy Notice: CCPA & GDPR Compliance
We value your privacy and comply with the California Consumer Privacy Act (CCPA) and the General Data Protection Regulation (GDPR). As a part of the job application process, we may collect your name, address, email, phone number, resume, cover letter, websites, social media, education, age, citizenship status, work history, criminal history, and/or professional license status. We will not sell your information. Under the CCPA (for California residents), you have the right to know and delete your personal information with us. If you are a resident of the European Economic Area (EEA), you have the right to access, rectify, erase, restrict the processing of, receive a copy of, or object to the processing any information we collect. To exercise your rights under GDPR, please contact us.