Property Manager

Overview:

The Property Manager will be responsible for management of the day-to-day operations, physical condition, financial performance and administration of the property portfolio in accordance with established owner requirements, company objectives, and applicable law and as outlined in the Property Management Agreement.

Responsibilities:

• Ensure that properties are maintained in a first-class condition. Perform, at minimum, weekly inspections of building operations – identifying areas requiring attention, following up on maintenance or capital improvement projects and ensuring satisfactory function and appearance of the properties.
• Be thoroughly knowledgeable of company policies, procedures and programs that may affect day-to-day operations of buildings. Assist with ensuring all performance metrics are in accordance with company policies and procedures, lease, and vendor contract requirements.
• Establish and maintain excellent tenant relations through aiding in the implementation of the tenant engagement platform and through personal contact with tenants, resolving issues in a service-oriented manner and overseeing activities to promote tenant satisfaction.
• Review and monitor tenant service requests to ensure prompt and accurate handling of work and assist in the communication of these issues to onsite staff to ensure quality standards are achieved.
• Manage the annual review of all contracts and bidding in accordance with client and lease requirements.
• Purchase supplies, materials, and equipment, as well as contract vendor services pursuant to approved budget and in accordance with company and client policies. Supervise the administration of service and supply contracts to ensure full compliance and cost control as well as accurate and timely invoicing.
• Maintain/update as necessary: property site rules and regulations, building standards, tenant handbook, security procedures, emergency preparedness programs, insurance and tenant information.
• Supervise building staff and vendor partners (including janitorial, engineering and security staff).
• Direct and lead preparation of annual operating budgets and expenses, tenant estimate billings and reconciliations in accordance with company, client, and lease procedures and timelines.
• Direct and lead accounting team in the preparation of monthly/quarterly/annual operating reports for the property, including monthly cash flow requirements and cash flow reforecasts, variance explanations, rent roll, accounts receivable, CAM reconciliations, fee schedules and capital expenditure schedules.
• Monitor all receivables (aging reports) to ensure prompt collection of outstanding amounts in accordance with company and client requirements/guidelines. Ensure that all payments have been appropriately received and applied.
• Review and confirm coding of vendor invoices in an online invoice processing system and monitor