Office Administrator I

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General Summary

Essential Job Accountabilities

• Responsible for assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes.     

• Assist with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements. 

• Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.

• Assist field operations with informational inquiries to ensure productive work environment.

• Assist with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness

• Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes-Oxley requirements. 

• Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs. 

• Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment.  Depending on work location.

• Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location

Education

• High School diploma or equivalent required.  

Work Experience

• 0-2 year administrative and office experience

Knowledge, skills, and abilities

• Detailed knowledge of company operations, organizational procedures, and personnel.

• Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.

• Must demonstrate ethical and professional business practices.

• Must have effective verbal and written communications skills.

• Ability to work independently.

• Ability to work well under pressure.

• Ability to problem-solve.

• Ability to handle multiple tasks and respond with a sense of urgency as required.

• Detail oriented and excellent organizational skills.

• JD Edwards World/One World.

• 10 key by touch.

• JWS Material Billings System (preferred).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Additional Requirements/Skills

• Ability to abide by Granite's Code of Conduct on a daily basis.

• Team player.

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace.  That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents.  Employees can also opt into a Health Savings