project assistant

PROJECT ASSISTANT

Location: Citrus Heights, CA
Employment Type: Full-time, Non-Exempt

About Deacon Construction

Deacon Construction, LLC is a leading general contractor with over four decades of experience and offices across California, Oregon, Washington, and Idaho. We specialize in Commercial, Multifamily, Industrial, Retail, Hospitality, and Senior Living construction.

Deacon is known for building long-term relationships, delivering quality projects, and fostering a culture that values integrity, teamwork, and commitment to excellence. We are a growing company that remains grounded in its people. We take pride in knowing one another, celebrating wins together, and recognizing that every role plays a part in our success.

About the Role

The Project Assistant is an office-based role located at Deacon's Citrus Heights office in the Sacramento area. This position supports project teams by coordinating administrative and operational tasks throughout the life of a construction project.

The Project Assistant works closely with Project Managers, Superintendents, and Project Engineers to ensure project information is accurate, organized, and moving forward efficiently. This role is well-suited for someone with prior construction experience who enjoys supporting multiple projects, managing details, and being a reliable resource for the project team.

Work Schedule: Monday through Friday, with some flexibility in start times.

Key Responsibilities

• Provide administrative and project support from project startup through closeout.
• Assist with contracts, subcontracts, change orders, insurance tracking, billings, and job cost documentation.
• Support customer invoicing and subcontractor payments, including invoice review and cost code verification.
• Maintain accurate project documentation, including RFIs, submittals, meeting minutes, logs, and plan revisions.
• Coordinate permits, deposits, plan distribution, and project correspondence.
• Communicate with subcontractors and vendors regarding proposals, materials, RFIs, submittals, and long lead items.
• Support material ordering and temporary facilities such as dumpsters, storage containers, restrooms, and equipment.
• Assist with travel coordination, including flights, lodging, and vehicle rentals when required.
• Compile and distribute weekly project reports and support project schedules and purchase orders as directed.
• Maintain accurate daily timecards and project-related data entry.
• Assist with project closeout, including collecting as-built documents, warranties, and job books, and archiving documents.
• Support a positive, professional team environment through collaboration, communication, and accountability.
• Follow all company safety policies and support Deacon's commitment to health, safety, and environmental responsibility.
• Perform other duties as assigned.

Qualifications and Experience

• 2 to 5 years of experience in construction administration, project coordination, or a related role.
• Prior experience working for a General Contractor in commercial construction is strongly preferred.
• High school diploma or equivalent required.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Clear verbal and written communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong data entry skills with a focus on accuracy.
• Self-motivated, dependable, and comfortable supporting multiple project team members.
• Ability to build positive working relationships with project teams, subcontractors, and vendors.
• Ability to obtain Notary certification if required.
• Valid California driver's license, clean driving record, and reliable transportation.

Why Deacon

At Deacon, we believe our people are our greatest strength. We're proud to offer:

• A competitive compensation package and comprehensive benefits, including medical, dental, vision, life insurance, 401(k) with company match, and paid time off.
• A collaborative, people-first culture that values teamwork, integrity, and mutual respect.
• A commitment to promoting from within, with many of our leaders having grown their careers at Deacon.
• The Deacon Charitable Foundation, which supports causes that strengthen our communities and encourages employee involvement.
• A Women's Resource Group that provides mentorship, professional growth, and support for women across all roles in the company.
• Opportunities for learning, development, and long-term career growth with a stable and respected general contractor.

Deacon Construction, LLC is an Equal Opportunity Employer. We maintain a drug-free workplace and conduct pre-employment drug screening.