Office Manager

Key Responsibilities:

• Greet and welcome visitors, ensuring they are directed to the appropriate person or department.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Perform clerical duties such as typing, copying, and scanning.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Handle incoming and outgoing mail and packages.
• Maintain and update appointment calendars.
• Assist with various administrative tasks including data entry, filing, and maintaining office supplies inventory.
• Provide excellent customer service and support to clients and staff.

Specific Responsibilities for Automotive and Fleet Repair Shop:

• Authorize repair orders and communicate with clients regarding their vehicle repairs.
• Manage point of sales check out and process payments.
• Audit tickets to ensure accuracy and completeness.
• Take calls from clients and provide information or direct them to the appropriate department.
• Help organize fleet documents and inspections, ensuring all records are up-to-date and easily accessible.

Required Qualifications and Skills:

• Proven work experience as a Secretary, Receptionist, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High degree of professionalism and strong interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with office organization and optimization techniques.
• High school diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus.

Desired Experience:

• Knowledge of office management systems and procedures.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Experience in the automotive industry or fleet management is highly desirable.

Job Type: Full-time

Pay: $ $20.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person