Medical Receptionist

Hi We are currently looking for an experienced Medical Receptionist to join our outpatient team in Smithtown, NY

Schedule: Monday - Friday, 8:30 am - 5:00 pm

Pay: $ $24.72 (DOE)

Excellent Benefits Package: Health, Vision, Dental, 401K and great work life balance

Overview
We are seeking a highly organized and detail-oriented Medical Receptionist to join our healthcare team. The ideal candidate will provide exceptional administrative support in a fast-paced medical office environment, ensuring smooth clinic operations and excellent patient service. Experience with electronic health record (EHR) systems, medical billing, and coding is highly preferred. Bilingual skills and prior clinic or dental office experience are a plus. This role offers an opportunity to contribute to quality patient care while developing your expertise in health information management and medical administrative support.

Duties

• Greet patients warmly and manage patient check-in and check-out processes using EMR systems such as Epic, Meditech, Athenahealth, eClinicalWorks, Dentrix, or Eaglesoft
• Verify insurance coverage and perform insurance verification procedures
• Schedule appointments efficiently utilizing medical scheduling software and multi-line phone systems
• Collect patient demographics, medical history, and insurance information accurately for documentation review
• Handle phone inquiries with professional phone etiquette and assist patients with inquiries related to care plans and billing
• Review medical documentation for completeness and accuracy, including CPT coding, ICD-9/ICD-10 coding, and documentation review
• Manage medical records filing, data entry, and maintain organized health information management records
• Assist with medical billing processes, including coding for procedures and services using ICD coding standards
• Ensure compliance with HIPAA regulations by safeguarding patient confidentiality and managing sensitive information securely
• Support front desk operations by managing appointment reminders, patient intake forms, and general clerical tasks such as typing reports and maintaining office supplies

Qualifications

• Proven experience as a Medical Receptionist or in a similar medical office administrative role; clinic or dental office experience preferred
• Familiarity with EMR/EHR systems such as Epic, Meditech, Athenahealth, eClinicalWorks, Dentrix, Eaglesoft, or similar platforms
• Knowledge of medical terminology, CPT coding, ICD-9/ICD-10 coding standards, Medicare procedures, and health information management practices
• Strong computer skills including proficiency in Microsoft Office (Word, Excel), data entry (10 key typing), and office management software
• Excellent organizational skills with attention to detail for documentation review and accurate record keeping
• Ability to handle multi-line phone systems efficiently while maintaining professionalism and courtesy
• Bilingual abilities are highly desirable to assist diverse patient populations
• Prior experience in medical billing or insurance verification is advantageous
• Knowledge of dental terminology and dental office procedures is a plus
• Exceptional customer service skills with a focus on patient service excellence
• Ability to maintain HIPAA compliance at all times while managing sensitive health information

This position plays a vital role in supporting our healthcare team by ensuring efficient clinic operations and delivering outstanding patient care through effective administrative support.

Job Type: Full-time

Pay: $ $24.72 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person