Property Administrator

We are seeking a highly organized and detail-oriented Property Administrator to oversee the daily operations of our HOA portfolio. The ideal candidate will possess strong administrative skills, a solid understanding of real estate and property management regulations, and excellent customer service abilities. This role involves managing projects, solving problems, and coordinating maintenance and client relations to ensure smooth property operations.

Responsibilities

• Maintain accurate records using property management software
• Coordinate property maintenance requests and facilities management activities to ensure properties are well-maintained
• Handle member inquiries via phone and in person, providing exceptional customer service and conflict management when necessary
• Conduct data entry, filing, and document management related to contracts, legal documents, and property records
• Coordinate projects for clients
• Negotiate terms and contracts with vendors
• Communicate with clients and customers
• Assist clients with long term planning and coordination of property tasks

Qualifications

• Proven experience in property management or real estate
• Excellent problem solving skills and initiative
• Proficiency in property management software
• Strong customer service skills with excellent phone etiquette and conflict resolution abilities
• Experience with contract negotiation and facilities management
• Office experience including data entry, filing, and document management
• Ability to manage multiple priorities efficiently in a fast-paced environment
• Excellent organizational skills with attention to detail and accuracy
• Strong communication skills both verbal and written; ability to build positive relationships with clients, customers, vendors, and team members

This position offers an opportunity to work within a dynamic property management team where your expertise will contribute directly to the successful operation of our properties. We value professionalism, integrity, and a proactive approach to problem-solving.