Office Manager

Job Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative workflows, maintaining efficient office procedures, and fostering a productive workplace. The ideal candidate will demonstrate exceptional communication and organizational skills, possess experience in office and administrative management, and be proactive in overseeing vendor relationships, scheduling, and team coordination. Join us to help create a welcoming, well-run office that supports our team's success and growth.

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, and visitor coordination to ensure a professional and welcoming environment
• Manage scheduling for meetings, appointments, and company events, ensuring optimal use of time and resources
• Supervise administrative staff and provide training & development opportunities to foster team growth
• Coordinate vendor management activities, including negotiating contracts, overseeing supplies procurement, and maintaining supplier relationships
• Handle bookkeeping tasks such as invoicing, expense tracking, and basic payroll processing using QuickBooks or similar software
• Maintain accurate filing systems—both digital and physical—and ensure compliance with record-keeping policies
• Support human resources functions including onboarding new employees, managing employee records, and assisting with benefits administration
• Assist with budgeting processes by monitoring expenses and preparing financial reports for management review
• Manage office supplies inventory, equipment maintenance, and overall workspace organization to promote efficiency
• Ensure effective communication across departments through clear email correspondence, calendar management, and phone etiquette

Skills

• Proven experience in office management or administrative roles within a professional setting
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent communication skills—both verbal and written—with a friendly yet professional demeanor
• Demonstrated supervisory experience leading teams or administrative staff effectively
• Proficiency in QuickBooks for bookkeeping and payroll tasks; familiarity with other financial software is a plus
• Expertise in event planning for meetings, trainings, or company functions
• Knowledge of vendor management practices to negotiate contracts and maintain supplier relationships
• Experience with human resources processes including onboarding, benefits administration, and employee recordkeeping
• Skilled in calendar management for executives or teams to optimize schedules and appointments
• Familiarity with medical office management or healthcare-related administrative procedures (preferred but not required)
• Ability to handle clerical tasks such as filing, data entry, and managing multi-line phone systems with professionalism
• Strong attention to detail combined with excellent problem-solving abilities to address operational challenges promptly

Join us as an Office Manager where your leadership will empower our team to thrive We're committed to fostering an inclusive environment that values your expertise while supporting your professional development.

Job Type: Full-time

Pay: $ $35.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Work Location: In person