Secretary Assistant

Job Summary
(THAT MOST KNOW QUICK BOOKS)

I am seeking an energetic and highly organized Secretary Assistant to join our dynamic team

(THAT MOST KNOW QUICK BOOKS)

Don't apply if you don't know QuickBooks.... In this vital role, you will provide comprehensive administrative support, ensuring smooth office operations and exceptional customer service. Your proactive approach and excellent organizational skills will help keep our office running efficiently while fostering a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your office management expertise in a fast-paced, professional setting.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Perform data entry, maintain accurate filing systems, and handle document proofreading to ensure clarity and precision
• Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping
• Support office management tasks including supply inventory, order processing, and general administrative duties
• Provide excellent customer support by addressing inquiries promptly and professionally across various communication channels

Skills

• It would be helpful , if you're knowledgeable about taxes , insurance & state, county, government rules and regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for seamless document creation and communication
• Strong organizational skills with the ability to multitask effectively in a busy environment
• Excellent typing speed and accuracy for data entry and correspondence drafting
• Bilingual abilities are highly desirable to serve diverse clientele effectively
• Office experience with clerical responsibilities such as filing, proofreading, and document management
• Knowledge of office management procedures including calendar management and personal assistant tasks
• Familiarity with medical or dental receptionist duties is a plus, along with experience in bookkeeping or financial recordkeeping
• Exceptional customer service skills combined with professional phone etiquette and time management abilities

Join us as a Secretary Assistant where your proactive attitude and (attention to detail )will make a meaningful impact We value energetic individuals eager to support our team's success while growing their career in office administration.

Job Type: Part-time

Pay: $ $25.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person