Central Supply

Position Description:

Position Title: Central Supply / Medical Records Coordinator

Department: Skilled Nursing Facility

FLSA: Non-Exempt

Supervisor: SNF Leadership Team

Supervises: N/A

About Our Mission

At Legacy Pointe at UCF, our mission is grounded in a simple and meaningful purpose: to brighten lives through lifelong enrichment, supported by our partnership with the University of Central Florida. Everything we do is built around that vision. Our community was created on the belief that older adults deserve to live with dignity, connection, opportunity, and joyevery single day.

As a Life Plan Community, we provide a full continuum of care, from independent living to assisted living and memory care, all the way to skilled nursing. Our culture is shaped by hospitality, service, and accountability, and our affiliation with UCF enhances what we offer through lifelong learning, intergenerational opportunities, and innovative programming.

Legacy Pointe is a modern, welcoming community where people feel seen, valued, and cared for. Whether someone is participating in a wellness program, engaging in a cognitive activity, receiving compassionate support, or enjoying a meaningful moment of connection, our priority is always their comfort, dignity, and quality of life.

Why People Choose Legacy Pointe

Joining Legacy Pointe means becoming part of a team that appreciates your work and supports your well-being. We want you to feel equipped, encouraged, and valued in your role.

Full-time employees receive access to a comprehensive benefits package that includes:

Medical, dental, and vision insurance

Company-paid Basic Life Insurance

Short-term disability options

401(k) retirement plan

Paid time off that grows with tenure

Eight paid holidays annually

Scholarship programs for employees and dependents

Recognition programs, including milestone awards and annual celebrations

Employee discount program with savings on attractions, travel, and entertainment

Annual staff appreciation events

Work That Makes a Difference

Working at Legacy Pointe is deeply meaningful. Each day brings moments where your presence, patience, and compassion can change someones experience for the better. You help residents feel comforted, safe, understood, and supportedespecially those living with cognitive impairment, who depend on consistency and connection.

You build trust, create calm, and offer reassurance through even the simplest interactions. At the end of the day, you know your work mattered. Every role at Legacy Pointe contributes to these moments of impact, and we value the people who show up with empathy, skill, and dedication.

There is purpose here. There is growth here. And there is a place for you at Legacy Pointe.

Central Supply / Medical Records Coordinator Position Summary

The Central Supply / Medical Records Coordinator is responsible for supporting daily clinical operations within the Skilled Nursing Facility by ensuring the availability of medical supplies and the accurate maintenance of resident medical records. Reporting to the Senior Director of Health Services, this role manages the ordering, receipt, storage, and tracking of medical supplies and equipment while maintaining complete, organized, and compliant medical records for all residents.

This position plays a key role in supporting high-quality resident care, regulatory compliance, and accurate billing by coordinating closely with nursing leadership, the Business Office, and clinical staff. The Central Supply / Medical Records Coordinator compiles and maintains resident charts throughout admission, stay, and discharge; prepares records for physician review and audits; and ensures documentation is filed accurately and securely in accordance with HIPAA, facility policies, and regulatory requirements.

The role requires strong organizational skills, attention to detail, confidentiality, and effective communication. The Central Supply / Medical Records Coordinator monitors inventory levels, manages expiration dates, assists with resident supply charging, and identifies opportunities for cost control and process improvement. This position requires the ability to manage multiple priorities in a fast-paced healthcare environment while maintaining professionalism and supporting a resident-centered culture.

Qualifications and Requirements

Education and Experience

• High School Diploma or equivalent (required)
• Minimum of one (1) year of experience in a healthcare setting performing medical records, central supply, health unit coordinator, or related clerical/inventory duties (required)
• Two (2) or more years of experience in a Skilled Nursing Facility, long-term care, or similar healthcare environment (preferred)
• Prior experience with medical records management, including assembling, filing, and archiving charts
• Prior experience with supply management, including ordering, stocking, and tracking inventory
• Experience handling confidential information and maintaining organized filing systems (paper and/or electronic)

Knowledge and Skills

• Strong knowledge of medical records organization, documentation standards, and confidentiality requirements
• Working knowledge of inventory control, par levels, expiration monitoring, and supply tracking
• Familiarity with HIPAA regulations and regulatory compliance standards
• Proficiency with basic computer systems and Microsoft Office (Word, Excel)
• Experience with electronic medical record systems; PointClickCare (PCC) knowledge preferred
• Ability to prepare basic reports, logs, and documentation accurately and timely
• Strong attention to detail and organizational skills
• Effective verbal and written communication skills
• Ability to interact professionally with residents, families, staff, providers, and vendors
• Ability to work independently while collaborating effectively with interdisciplinary teams
• Strong problem-solving skills and ability to adapt to changing priorities

Physical and Work Requirements

• Ability to lift, carry, and move supplies and records (approximately 2540 pounds)
• Ability to push carts, bend, reach, and retrieve items from storage areas
• Ability to sit for extended periods for clerical and computer work and stand or walk throughout the shift as needed
• Ability to work primarily indoors in a healthcare environment with occasional exposure to typical clinical conditions
• Ability to work a flexible schedule, including occasional weekends, holidays, or extended hours as needed to support clinical operations