Executive Ministry Administrator

Job Summary
The Executive Ministry Administrator plays a vital role in supporting the operational needs of the clergy team. This dynamic position requires a proactive, compassionate, and organized individual who can manage administrative tasks, coordinate ministry events, and anticipate the needs to the team. The ideal candidate will demonstrate strong organizational abilities, excellent communication skills and follow through. This paid position offers an opportunity to contribute meaningfully to the community while fostering personal growth within a vibrant spiritual environment.

Primary Responsibilities:

1. Calendar & Meeting Coordination

• Coordinate and schedule meetings with all ministry teams overseen by the pastoral team, aligning with their personal calendars and the church calendar.
• Send reminders for upcoming meetings and ensure all logistics are in place, including: Ordering food, Preparing handouts or printed materials, Coordinating room setup with other team members for classes or events
• Set up and coordinate weekly and monthly visitations and ministry meetings for co-pastor
• Participate in communication and follow-up regarding meetings as needed.

2. Ministry Operations & Communication

• Maintain ongoing communication between clergy, ministry directors, and volunteers.
• Send needed items for print (class materials, bulletins, posters, and other ministry resources).
• Maintain a regular outflow of thank-you cards to ministry teams, donors, clergy, partners, and church partners.
• Check in with staff to make sure any new visitors were not missed
• Monitor and update Lists in Planning Center People to