Bilingual Administrative Assistant

This role is mostly office work + communication, not heavy lifting or warehouse labor. You'll be handling shipments on the system, tracking orders, staying on top of inventory counts, and — most importantly — speaking with suppliers and carriers on the phone in clear, professional English. We need someone friendly, polished, easy to speak with, and comfortable handling follow-ups without being reminded.

You'll be the connection point between our office, the warehouse, and our suppliers — the one who keeps packages moving and information flowing.

What You'll Do

• Receive shipment arrivals and log them into the system
• Verify counts and ensure purchase orders match received items
• Keep inventory organized visually and digitally (spreadsheets/logs)
• Prepare labels and shipping documents for outgoing items
• Call suppliers, freight companies, and carriers for delivery confirmations
• Track orders, solve shipping issues, and follow up proactively
• Maintain communication with warehouse team to keep stock accurate
• Keep the office inventory corner neat, systemized, and up to date
• Stay ahead of tasks — you'll notice problems before they arise

Who Thrives in This Role

Someone who is:

• Speaks English perfectly — clear, confident, professional communication
• Spanish-speaking is also required
• Organized by nature
• Detail-oriented and catches small mistakes before they become big ones
• Warm and pleasant on the phone — friendly, not shy
• Comfortable calling vendors and following up until things get done
• Tech-comfortable (email, spreadsheets, tracking tools)
• Reliable, consistent, and takes ownership over their area
• Works well independently without needing constant supervision

Experience in office admin, logistics, shipping coordination, or customer service is helpful — but attitude + communication skill matter most.

Why You'll Love Working Here

You'll be joining a fast-growing business where organization truly matters. You won't be micromanaged — we trust people who handle their responsibilities with care and communicate well. This is a great role for someone who loves structure, enjoys being the person everyone depends on, and finds satisfaction in keeping things running smoothly.

Your work makes a direct impact — when you're on top of things, orders go out flawlessly, inventory stays accurate, and the whole operation flows.

If you're someone who takes pride in being organized, communicates with confidence, and loves a role where responsibility = trust, this could be a great long-term home for you.

If this sounds like your kind of job, we'd love to meet you.

Apply and tell us why you'd be a great fit.

Pay: $ $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person