Office Administrator

The Jaffe Law Firm is seeking a Administrator/Office Manager to join our small, busy downtown civil litigation law firm.

Our current business hours are Monday through Thursday 8:30am to 5:00pm. This is currently a 30 hour work week. For candidates seeking fewer hours, we may be able to offer flexibility and accommodation to work around other commitments.

Must be proficient in Microsoft Office including Outlook. Qualified candidate must be able to multi-task, be detail oriented, able to handle a fast paced environment, and possess excellent communication skills.

Responsibilities include:

• Overseeing the day-to-day administrative operations of the office
• Providing overall administrative support to attorney and staff to ensure efficient office operations
• Supervising administrative staff and managing workflow, including hiring, onboarding, performance oversight, and processing routine personnel matters
• Managing office scheduling and coordination, including calendars, office closures, and coordination with service providers
• Managing annual renewals and ongoing relationships with office vendors and service providers, including telecommunications, legal research platforms, professional listings, and insurance providers
• Acting as the first point of contact for routine office technology and equipment issues, including printers, scanners, and basic workstation functionality, and coordinating with outside IT support as necessary
• Serving as a primary point of contact for attorney, staff, and vendors
• Answering and directing incoming phone calls and greeting clients, as needed
• Evaluating, implementing, and refining office policies and procedures

This position may be a good fit if:

• You enjoy a work environment with wide-ranging responsibilities and priorities varying from day-to-day.
• You are comfortable taking ownership of office operations and problem-solving independently.
• You have a good sense of humor and a fun personality.

This is not an entry-level position. Prior office or law firm experience is strongly preferred. Salary DOE.

Send cover letter, resume, and salary requirements to the attention of Mark Jaffe, either via fax at or via email to

Please note, applications received directly through this website or lacking any of the required information will NOT be considered.

Job Type: Part-time

Pay: $ $25.00 per hour

Work Location: In person