Assistant Property Manager

Founded in 1993, DivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco, with offices in Los Angeles, Menlo Park, Cambridge, Washington DC, Austin, and New York City. Known for our long-standing relationships and track record of success in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach.

DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance the health, happiness, and well-being of all people. A disciplined code of ethics is at the core of all that we do. We believe that the collective energy of a diverse team is what drives our creative ideas and solutions.

Summary

DivcoWest is seeking an experienced Assistant Property Manager to work out of our corporate office in San Francisco, CA, joining a management team responsible for overseeing two Class A office buildings in San Francisco. This position requires someone who is motivated, interested in learning, and enthusiastic about tenant relations. The individual for this position should be comfortable working in and contributing to a team environment, enjoy being in a busy environment where new and complex transactions occur, and be capable of interacting with people at various levels within and outside the organization.

This position will collaborate with a team comprised of a senior property manager, a property manager, and a tenant services coordinator, assisting the property manager in maintaining excellent tenant relationships, supporting daily operations for optimal upkeep of the sites, and managing the financial functions.

This role requires 5 days in the office at our San Francisco, CA location.

The ideal candidate for this position should be comfortable working in a high-profile setting where customer service is paramount. It is a busy, collaborative environment that includes interacting with people at various levels inside and outside the organization.

Responsibilities

• Act as a Property Manager capacity as needed.
• Assist in supervising vendors, create vendor repair agreements, maintain vendor's files, and monitor vendor insurance as needed.
• Assist with property inspections, follow-up and assign work orders to service providers.
• Assist with tenant relations including but not limited to participating in tenant meetings and supporting property specific and regional tenant programs and activities.
• Assist with tenant move-ins including disbursement of keys and access cards, establishment of a new mail service, walk-through and all other tasks as required.
• Assist with card access input and procedures for the property as needed.
• Assist property manager with capital improvement and tenant improvement projects.
• Professionally interfaces with all levels of management, vendors, and tenants.
• Manage monthly Accounting Calendar for adherence to deadlines throughout the month to include completing monthly accounting tasks, including review of rent edits, accruals, and