Office Assistant

We are seeking a highly organized and efficient Office Assistant to join our team. This role requires a proactive individual who can manage a variety of administrative tasks while ensuring smooth and efficient operations within the office. The ideal candidate will possess strong communication skills and have the ability to work collaboratively in a professional environment.

• Report to work on time and maintain reliable attendance.
• Answer and route phone calls, respond to emails promptly and professionally.
• Enter and manage sales orders, verify customer details, and update production schedules.
• Prepare and maintain work orders, routers, and associated documentation.
• Coordinate with production and shipping to ensure accurate order tracking and timely delivery.
• Create and manage purchase orders for raw materials and non-inventory items.
• Support Accounts Receivable by monitoring collections and preparing reports.
• Handle invoicing, scanning, and electronic recordkeeping in various systems.
• Maintain office and shop essentials inventory.
• Assist with domestic and international shipping paperwork and coordination.
• Support periodic inventory counts and data accuracy across ERP systems.

• Proficient in administrative support and Microsoft Office.
• Experience with ERP systems and data entry.
• Proven ability in order entry and management.

• Attention to detail and accuracy.
• Strong time management and follow-through skills.
• Team-oriented with excellent communication skills.
• Problem-solving and initiative.
• Ability to handle multiple priorities in a fast-paced environment.
• Experience handling export-controlled technology and/or technical data under U.S. laws (EAR and ITAR).
• Core competencies in communication, personal organization, adaptability/flexibility, and decision making/judgment.

This is an office-based role with occasional interaction on the shop floor. The work schedule is Monday to Friday, from 7:30 AM to 4:00 PM. The workplace is a small service center with a very professional and team-oriented group of people. The company offers great benefits once permanent, including PTO, life insurance, short-term and long-term disability, and a 401K with company matches.

This is a Contract to Hire position based out of Springfield, NJ.

The pay range for this position is $ $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending