Administrative Assistant

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Compensation Range:

The compensation range provided is in compliance with state specific laws.  Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.  

BENEFITS INFORMATION:

JOB SUMMARY

JOB SUMMARY

This position provides professional administrative support to the executive leadership team and assigned leaders within departments.

RESPONSIBILITIES

• Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
• Establishes and maintains positive working relationships with contacts both within the Seattle site and across the Pacific Northwest Region team, suppliers, and customers.
• Assists supported leader in staff capacity by coordinating office services, budget preparation and control, housekeeping, records control, and special management studies.
• Schedules conferences, appointments, meetings and travel arrangements for senior staff.
• Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
• Reads and screens correspondence, daily.
• Identifies critical issues within identified parameters and prioritizes correspondence.
• Uses MS Outlook and Teams to create and maintain calendars, schedule and organize activities such as meetings and department activities and meeting room management.
• Assists team with copying, filing, communications, internet research requests, etc.
• Processes invoices and expense reports for