Payroll/Human Resources Coordinator

At Atlantic Pipe Services, we're more than a leading name in underground drainage and trenchless pipeline solutions—we're a team that's growing fast and growing together. Founded in 2017, we've expanded across the Southeast with a focus on innovation, reliability, and putting our people first.

We offer competitive pay, ongoing professional development, and minimal travel so you can be home every night. If you're driven, team-oriented, and ready to build a career with real growth potential, APS is the place for you.

Position Summary:

The Payroll & HR Coordinator is responsible for accurately processing payroll and providing support for core human resources functions, including employee records management, onboarding and offboarding, and compliance. This role ensures payroll accuracy, adherence to federal, state, and local employment laws, and delivers day-to-day HR support to employees and management.

Essential Functions: The following statements describe the essential functions of this position; additional duties may be assigned as needed.

• Accurately process payroll and related transactions in accordance with company policies and applicable laws; serve as backup to the Payroll Specialist as needed.
• Maintain and update employee payroll and personnel records in the HRIS and payroll systems.
• Assist with payroll audits, reconciliations, and reporting to ensure accuracy and compliance.
• Support employee onboarding and offboarding, including completion of required documentation and system entries.
• Respond to employee inquiries regarding payroll, benefits, timekeeping, and HR policies.
• Ensure compliance with federal, state, and local employment and wage-and-hour regulations.
• Maintain confidentiality of sensitive employee and always payroll information.
• Coordinate with HR, Finance, and management to resolve payroll or HR-related issues.
• Assist with HR reporting, record retention, and compliance audits.
• Perform other related duties as assigned to support HR and payroll operations.

Key Responsibilities:

• Accurately process weekly payroll and related transactions in accordance with company policies and applicable federal, state, and local laws; serve as backup to the Payroll Specialist as needed.
• Maintain payroll records, including direct deposit, deductions, garnishments, tax withholdings, and employee data within payroll and HRIS systems.
• Reconcile payroll reports, assist with audits, and resolve discrepancies to ensure accuracy and compliance.
• Prepare payroll-related reports for management and accounting, coordinate with Finance on payroll funding and reporting.
• Maintain employee personnel files and ensure proper record retention and confidentiality of sensitive information.
• Support employee onboarding and offboarding, including documentation, system entries, orientation support, and final payroll processing.
• Assist with benefits administration, including enrollment deductions, changes, and terminations.
• Respond to employee inquiries regarding payroll and timekeeping questions in a timely and professional manner.
• Ensure adherence to company policies and employment laws, including wage and hour regulations.
• Support HR compliance activities, audits, reporting, and data analysis.
• Perform other related duties as assigned to support Payroll and HR operations.

Company Wide Standards:

• Evaluate, recommend, develop, and implement improvements to construction or service systems, policies, methods, and procedures.
• Assess the performance and results of yourself and team members, identifying opportunities for improvement.
• Provide training, guidance, and coaching as needed to enhance productivity and team effectiveness.
• Offer input and support to management to enable informed decisions and effective organizational changes.
• Continuously develop personal, technical, supervisory, and customer relations skills.
• Conduct all interactions with customers, owners, engineers, and other stakeholders—whether in person or by phone—with professionalism, courtesy, and respect.
• Notify the CFO of any issues that cannot be resolved or deadlines that may not be met within a reasonable time frame and do so prior to the deadline.
• Maintain strict confidentiality of all proprietary company information outside the organization.
• Complete all administrative tasks according to established processes.
• Ensure proper maintenance of company-owned tools and equipment.
• Comply with all policies, procedures, and safety requirements outlined in the Company Handbook and Safety Manual.

Job Skills & Qualifications:

Education & Experience:

• Associate's or Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field preferred
• Minimum of 2 years of payroll and HR administrative experience
• Working knowledge of payroll systems and HRIS platforms

Skills & Competencies:

• Strong attention to detail and accuracy
• Knowledge of wage and hour laws and payroll regulations
• Excellent organizational, time management, and communication skills
• Strong customer service orientation
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office and payroll software

Preferred Qualifications:

• Payroll certification (CPP, FPC) or HR certification (PHR, SHRM-CP)
• Experience with multi-state payroll
• Experience in Construction

Supervisory Responsibilities: Ability to manage and direct a group of workers; ability to supervise, counsel and mediate; ability to persuade, convince, influence and train others; ability to advise and interpret on the application of policies, procedures, and standards to specific situations; ability to explain, demonstrate and clarify to others within well-established policies, procedures, and standards.

Physical Activities: While performing the duties of this job, the employee is regularly required to sit, stand, talk and hear. The employee frequently is required to walk, move up and down stairs, use hands and arms to handle, feel and reach, push, pull bend and twist. Read information, often in small print. Enter and locate information on a computer system or communication device. Write documents, reports etc. using a writing instrument (e.g., pencil, pen) or computer. Operate a variety of automated office machines including calculator, copier, computer, telephone, fax machine etc.

Physical Activities: While performing the duties of this job, the employee is regularly required to stand and talk or hear. The employee frequently is required to walk, use hands and arms to handle, feel and reach, push, pull bend and twist. The employee is occasionally required to sit, climb or balance, and stoop, kneel, crouch, or crawl through narrow, enclosed or elevated spaces; move up and down stairs. Visually inspect and locate equipment and products. Read information, often in small print. Enter and locate information on a computer system or communication device. Write documents, reports etc. using a writing instrument (e.g., pencil, pen) or computer. The employee must regularly lift and/or move up to 25 pounds.

Working Conditions: This position is in an office environment with moderate to low noise levels and is typically sedentary. While performing the duties of this job, the employee is occasionally exposed to varying temperatures, work areas that may be slippery and or wet, near equipment and mechanical moving parts. Work indoors for extended periods of time.

Working Conditions: Whileperforming the duties of this job, the employee is frequently exposed to varying temperatures, work areas that may be slippery and or wet, near equipment and mechanical moving parts. Work indoors for extended periods of time. Work overnight, weekends, and rotating/varying shifts.

Signature & Acknowledgment: The above statements reflect general details considered necessary to decide the essential functions of the job identified and are not a detailed description of all work requirements that may be inherent in the job. Not all functions listed may be performed and other duties may be assigned to meet business needs.

Equal Employment Opportunity Statement

Atlantic Pipe Services is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, national origin, disability, genetic information, marital status, veteran status, or any other protected characteristic under Florida and federal law.

ADA Accommodation Notice

Atlantic Pipe Services is committed to providing reasonable accommodation to applicants and employees with disabilities. If you require accommodation during the application process or for any part of the employment process, please contact our HR department to initiate an interactive dialogue.

Drug-Free Workplace

Atlantic Pipe Services is a Drug-Free Workplace. All candidates are subject to pre-employment drug and alcohol screening.

Background Check

All positions require passing a pre-employment criminal background check.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance