Administrative Assistant

POSITION SUMMARY:
Remington & Vernick Engineers is in search of a charismatic individual to join our team. This person will be the first point of contact for our Offices. This position will provide critical support to the municipal Department. This individual must be able to multitask, work well under pressure and function as a team player. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles confidential and sensitive information. Deals with external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize workload.

ESSENTIAL FUNCTIONS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Schedules and organizes complex activities such as meetings, education, conferences and department activities for all members of the department.
• Organizes and prioritizes incoming/outgoing information and calls. Drafts written, phone or emailed responses where necessary.
• Establishes, develops, maintains and updates project filing system for department. Retrieves information from files when needed.
• Ability to understand when to enlist the efforts of client representatives and senior management to accelerate the collection process.
• Establish and maintain effective and cooperative working relationships with co-workers and clients. Works in cooperation with other assistants to cover phones.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Provide information billing department for chargeable projects related to RFP's, Contracts and client requirements for invoicing. Coordinate with Finance,