Human Resources Assistant

Come help our Class and Compensation unit process and execute all types of essential employee services. Your work will directly impact both new and existing employees throughout VTA

The Ideal Candidate

We are looking for an individual with exceptional attention to detail, ability to learn new software programs, and who can remain flexible with the needs of our ever improving processes.

What you will doing

Under supervision, the Human Resources Assistant performs a wide variety of clerical and technical duties associated with various human resources functions.

Distinguishing Characteristics

Positions in this classification are distinguished from other clerical support positions in that Human Resources Assistants apply extensive knowledge of human resources policies and procedures under limited supervision. Human Resources Assistants are further distinguished from other clerical support positions in that they may be assigned to provide support for grievance resolution or collective bargaining activities such as collecting and compiling wage and benefit data/material to be presented at the bargaining table.

About the Division

The Classification and Compensation Unit is responsible for providing administrative support services to VTA's workforce, including management of HRIS data and personnel records; pay practices; employment verifications; and administration of personnel policies and procedures, local, state and federal regulations, and collective bargaining agreements. In addition, the work unit is responsible for VTA's compensation programs, including establishing job classifications and salaries comparable to the local market to help recruit and retain qualified employees, conducting and participating in salary surveys with other public entities, performing a variety of job classification studies and organizational analyses, assisting in the development and implementation of various personnel systems and initiatives, and offering professional guidance to ensure VTA maintains an effective organizational structure.

Minimum Qualifications

Sufficient training, education, and experience which demonstrates possession of the required knowledge, skills, and abilities.

Development of the required knowledge, skills, and abilities is typically obtained through a combination of training, education, and experience equivalent to graduation from high school and two years of recent experience in clerical or technical human resources work involving maintenance of detailed human resources records, explaining policies and procedures, and heavy public contact.

College education (or equivalent course work) in human resources, public administration, or a related field may be substituted for the required experience.

Knowledge of:

• Human resources rules, practices, policies, and procedures;
• Automated data processing systems as they relate to human resources functions;
• Office practices and procedures, including maintenance of records;
• Customer service skills;
• Basic mathematics.

Ability to:

• Interpret and explain human resources policies and procedures, contractual agreements, and benefits to employees and others, and effectively apply them;
• Input and audit human resources transactions accurately;
• Perform clerical and technical work requiring independent judgment and accuracy with defined deadlines;
• Accurately gather data required to successfully complete transactions for all phases of employment;
• Prepare and maintain confidential, technical, and statistical records;
• Organize work, set priorities, and follow up on assignments with a minimum of supervision;
• Operate a personal computer with common software applications (i.e., word processing, spreadsheet, and database); learn specialty software of the work unit;
• Work cooperatively and flexibly in a team situation;
• Prepare a variety of correspondence and reports;
• Perform complex and detailed technical work, including mathematical calculations, with considerable independence;
• Understand and ensure compliance with laws, rules, regulations, and legislation;
• Communicate clearly and effectively, both orally and in writing;
• Make timely and accurate